Import & Export Coordinator Job in Nairobi, Kenya Import & Export Coordinator Location; Nairobi Salary Range; 40,000 The position is for a Manufacturing firm and requires the incumbent to work closely with and in conjunction with; Production department and Operations Role Objective The holder is required to provide efficient delivery logistics of importations and exportations through data management. Duties & Responsibilities Formulation and updates on stock projections and re-order levels and importation deadlines in co-ordination with the stores officer. Advice on the most favorable methodology of acquiring the identified machines, parts, or equipment in a timely and cost effective manner while maintaining appropriate quality standards and specifications as set by the company Implement procurement strategy and policies and Forecast procurement needs. Arrange shipments, prepare and approve orders, manage pricing information. Monitor trends in suppliers and implement plans to react. Build and develop relationships with key suppliers. Implement orders as per negotiated and appropriately approved quotations Liaise with Accounts Department to ensure accurate and timely payment of invoices, as necessary for the company with the supplier. Maintain and continually update a suppliers’ list Ensure import-export documentation is well filled, compile carrier and route assignments, compute international fees for each consignment and keep track of the process and the payments Verify that all documentation adheres to import-export policies and laws. Provides input on budget for procurement as requested for projects. Be up-to-date on regulatory changes and adapt appropriately. Effectively communicate with projects and maintenance departments to keep them appraised with the deliveries concerning them Track shipments and communicate with the relevant departments about the packages progress. Responsible for arranging and completing all associated paperwork, to ensure that all the documents related to the goods being imported comply with the legal requirements and regulations To check and confirm that all the goods ordered are received in the company Obligated to prepare weekly, monthly, quarterly and annual reports on these functions without fail and any other report regarding these functions as requested for Supplier Relations Participating in the supplier pre-qualification and selection processes. Maintaining an up to date directory of all suppliers, their contacts, a brief on their products/services and on the status of any agreements entered into. Developing and maintaining strategic supplier relationships to ensure the timely and efficient delivery of goods and services Participating in the negotiations of agreements and monitoring performance against SLAs (Service Level Agreements) Set up a process of review for all Contracts, Supplies and Suppliers ensuring that maximum value for money benefits are achieved through supplier rationalization, developing an Approved Supplier list Build and develop good relationships with key suppliers to ensure best value for money and customer satisfaction with services provided Monitor trends in supplier and contract base and propose / implement plans to respond to such trends Procurement Function Periodically conduct dialogue, briefings and negotiation sessions on pricing/terms and conditions etc with suppliers/vendors. Ensuring that requests for purchases are clearly articulated approved and recorded as per the established procedures. Consulting with requesting officers to ensure that quality, quantity and type of items required meet their specific specifications. Keeping requesting officers properly informed on the status and progress of all requests/orders made and dealing with any changes or clarifications as required. Monitor, respond and assist with any supplier enquiries. Progressively conduct supplier suitability and capability checks and advise the Director of any required changes. Bring to the attention of the Director any supplier contracts up for review in good time and assist in the processes of renewal or cancellation of agreements Set procurement savings targets each year in conjunction with the Procurement Officer and monitor delivery against targets Prepare a quarterly report to the Finance Manager providing a review of procurement activities and achievements. Operational Ensure that prices negotiated with suppliers are set a level where company can benefit from savings Ensure that, at price reviews, any increases are kept to a minimum and implemented only when fully justified ensuring that point 1 above still applies Ensure that all suppliers pricing information is up to date and stored, in accordance with company procedures Maintain accurate and up to date supplier agreements, trading terms and details of rebates for those suppliers within your portfolio Carry out pricing audits Ensure up to date hard copy price lists and product information are readily available for product management Ensure that the Product Managers are kept up to date with supplier details, (prices, product range, key field and office contacts etc.) Manage own correspondence and administration professionally and efficiently Inter-Departmental Responsibilities Develop and maintain effective working relationships with all department heads especially those responsible for the product management Promote effective liaison within the department to ensure that all the supplier information required for the production of marketing literature is supplied in the relevant format and to agreed deadlines. This includes but is not limited to the annual directory, newsletters, website Qualification & Skills Set Diploma in Clearing and Forwarding Minimum 3 years’ with a Manufacturing company Familiar with Online Application for IDS Easy to contact and to communicate and work with Exhibits a sense of urgency when necessary Good oral and written communication skills Ability to issue and explain good instructions Understanding of the proper use of Work Orders, priorities and schedules Ability to work in a team environment, fully supporting the goals and objectives of the sales, maintenance and operations efforts NB: This job description may be reviewed by the management at a later date; for the purpose of increasing efficiency. Application; Only those who meet the minimum requirements stated need apply. E-mail application; Detailed and updated CV, Indicating your availability Expected Salary On the Subject line clearly indicate “Import and Export Coordinator” Applications Close on the; 18Th July 2014 E-mail to; philip@dafinaconsultants
Posted on: Wed, 16 Jul 2014 11:04:40 +0000
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