Job Title: Legal Secretary I Closing Date/Time: Continuous Salary: $17.46 - $21.22 Hourly $3,038.04 - $3,692.28 Monthly $36,456.48 - $44,307.36 Annually Job Type: Permanent Full-Time Location: Sacramento, California The Position Benefits Supplemental Questions This is a continuous filing exam with cut-offs on the second Tuesday of September and March. The next filing cut-offs are at 5:00 pm on: 3/11/14, 9/9/14,3/9/15 Legal Secretary I is a journey level class and is characterized by a wide variety of general and legal clerical work which includes composing and typing legal documents and correspondence, processing of legal documents, and maintenance of legal case records. These duties are generally repetitive and require minimal supervision once office procedures are learned. Additionally, some positions in this classification may require the ability to take and transcribe oral dictation. Examples of Knowledge and Abilities: Knowledge of • Purpose, format and processing procedures of basic legal forms and documents • English grammar, punctuation, spelling and usage • Format and composition of routine correspondence and legal documents • Legal terminology, spelling and usage • Basic references for legal clerical work • Legal and general office clerical practices and procedures Ability to • Compose routine correspondence and legal documents from minimum instructions • Prepare complex legal documents from specific instructions • Efficiently maintain accurate case files and records • Operate standard office machines and equipment, such as typewriter, word processors, computer terminals, printers, tape recorders, copiers, and multi-line telephones • Understand and follow oral and written directions and instructions • Establish and maintain effective working relationships with co-workers, other agency personnel and the public • Communicate clearly and concisely orally and in writing Employment Qualifications: Minimum Qualifications: The Special Requirements below And: Either: One year of clerical experience involving the preparation and processing of legal documents for court action such as those described in the Examples of Duties (see class specification). Education or training from an accredited college, business school, or training school that is directly related to the Knowledge and Abilities specified for this class may be substituted for a maximum of six months of the required experience (15 semester units or 22 quarter units equal six months of experience). Or: Completion of a curriculum approved by the Department of Personnel Services (formerly the Department of Personnel Management) in legal assisting, legal secretarial or legal stenographic work. Special Requirements: 1.All positions in this class require the ability to type from clear copy at the rate of 50 net words per minute. 2.Some positions in this class may require taking oral dictation involving legal terminology. To be eligible for appointment to a short-hand-required position, the applicant must have the ability to take oral dictation, using any speedwriting method, at the rate of 100 words per minute and transcribe at the rate of 30 net words per minute. Where the oral dictation skill is required, it is used in performing the typical duties of the class as shown in the Examples of Duties (see class specification). The Civil Service Commission approved the use of selective certification for this special skill on March 7, 1985. Note: The word experience referenced in the minimum qualifications means full-time paid experience unless the job announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational and/or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. Typing Certificate Requirements can be found by Clicking Here or by obtaining the requirements at our office. Probationary Period The probationary period for this classification is six (6) months. Application and Testing Information: APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit a County of Sacramento employment application online, in person, or by mail, by 5:00 PM on the posted cut-off date. Click here to apply on-line County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone 916-874-5593; 7-1-1 California Relay Service Inter-Office Mail Code: 09-4667 SacCountyJobs.net •Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for the untimely delivery of materials sent via U.S./specialized mail, or County interoffice mail. Postmarks will not be accepted. •Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. •Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. •A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked Supplemental Questions or attached to the paper job application. Please be descriptive in your response. Note: Responses of See Resume or See Application, or copy and paste of work experience are not qualifying responses and will not be considered. •Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for the untimely delivery of materials sent via U.S./specialized mail, or County interoffice mail. •The supplemental questions are designed to elicit specific information regarding a candidates experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. •Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. •If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. •Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. •If you have no experience, write no experience for the appropriate question. •For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. •If the Supplemental Questionnaire is used in the Formula Rate or Credentials Screening Panel exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidates application and/or attachments will not be reviewed, therefore, a candidates responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidates education, training and experience. The candidates application or other materials will not be included in this examination. Therefore, the candidates responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results either by email or mail based on their notification preference. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQs) For information regarding County jobs: •saccountyjobs.net •Call 916-874-5627 and you will be provided with a recorded message, accessible 24 hours a day. •Applications are available at the Employment Services Division Office, however we encourage all applicants to apply on-line. FOR APPLICANTS WITH DISABILITIES ONLY Applicants with disabilities requesting an applicable ADA testing accommodation must complete a Reasonable Accommodation Request Form filled out and signed by the applicant and their doctor. This form must be submitted to the Disability Compliance Office by the cut-off date as listed in this job announcement. Download the Reasonable Accommodation Request Form by clicking here or contact by mail or in person the Sacramento County Employment Services Division or Disability Compliance Office. Failure to submit this request by the cut-off date may result in the County being unable to provide the requested accommodation in a timely manner for this administration of the examination. Sacramento County Disability Compliance Office 700 H Street, Room 5720 Sacramento, CA 95814
Posted on: Sat, 14 Jun 2014 04:39:09 +0000
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