OFFICE ASSISTANT & RECEPTIONIST -Arab or western national in UAE ONLY APPLICABLE The Office Assistant & Receptionist reports to the Office Manager. General Purpose of Job - Mission The office assistant & receptionist provides assistance to the Office Manager and the Sr. Vice President HR, in all administrative tasks, as required. He/She is in charge of relations with Partners, directors, staff, and local suppliers with regards to administrative issues (i.e. immigration, company asset track, office administration, hotel and travel reservations, visitor’s relations). The receptionist is responsible for all activities at the reception. Essential Duties and Responsibilities Provide assistance to the Office Manager & Sr. Vice President - HR for administrative tasks as required. Booking of tickets and hotels for staff and visitors. Order and control stationery and supplies for office. Help the office staff in their business related administrative issues (i.e. business cards, stationery, etc). In charge to receive incoming telephone calls for a department or organization, obtain callers name and forward call to appropriate person or takes a message. Greet & welcome clients and visitors and directs to conference room or staff members office. May record calls and visitors. Provide information and assistance to clients and customers. Answer inquiries for the general public. Maintain conference room schedule, Library. Coordinate with local suppliers and partners with regards to confirmation of booking or purchase orders. Control delivery for office and supplies Coordinate payment with Suppliers (Continental Insurance, Stationery, Office supplies (Tea & Coffee) Coordinate with Hotel Booking & airport transfers, collect tickets for employees In charge of receiving & sending mail: courier (DHL, FedEx). Receives or sends out messenger/courier items. Maintain on regular basis the office decoration, plant, pictures, frames, etc Maintain the professional standards for telephone techniques Help the office staff in their business related administrative and relocation issues, perform typing and other clerical duties. Skills and Experience • Minimum of 1 year in a similar role • Good knowledge of the country and work practices in Dubai. This job has to be filled with an experienced local person. • Effective communication skills and the ability to liaise, negotiate, and reach constructive agreement with office partners, suppliers or customers. • Good knowledge of service deliveries in a multi-cultural environment. • Microsoft Word, Excel, PowerPoint • Fluency in English (oral and written) • All communication (oral and written) must be of a high standard in terms of clarity and grammar. Salary budget : AED 8,000 + Expats benefits (insurance + visa + Others) Email me only and only if you are based in UAE [email protected]
Posted on: Sun, 02 Feb 2014 12:33:24 +0000
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