Procurement Associate – One Acre Fund Job Location: Bungoma, Kenya Commitment: 1 year Contract Position Organization Description: One Acre Fund is a start-up NGO in Kenya, Rwanda, and Burundi that is innovating a new way of helping farm families to achieve their full potential. One Acre invests in farmers to generate a permanent gain in farm income. We provide farmers with a “market bundle” that includes education, finance, seed and fertilizer, and market access. Our program is proven impactful – every year, we weigh thousands of harvests and measure more than 100% average gain in farm income per acre. We are growing quickly. In six years, we have grown to serve 135,000 farm families with more than 500 full-time field staff. Job Description: One Acre Fund is a rapidly growing organization; we are seeking an individual to take position in the organization as Procurement Associate. One Acre Fund is looking for young, hardworking, and talented candidates who are committed to making a difference in farmers’ lives. Contract details: Renewable contract subject to performance Candidate Profile Interested Applicants must meet the following criteria and requirements (all of equal importance): • Completion and good results in high school and college • Minimum 1 year work experience in the procurement field or a similar field • Strong work ethic and ability to handle a demanding, high pressure environment • Ability to think strategically to solve challenging problems and requests • Ability to work well independently with minimal supervision • Excellent organizational, customer service, and multi-tasking skills • Strong sense of ethics, honesty and integrity • Strong sense of accountability and responsibility • Excellent written and verbal communication skills and strong mathematics skills • High proficiency in Microsoft Excel, Word, and PowerPoint • Familiarity with International and Kenyan Procurement standards and best practices • Willing to work and reside in Bungoma, Western with some possible travel to Nyanza Procurement Associate Roles and Responsibilities • Receive and process purchase requests from various districts and departments in OAF Kenya • Solicit market prices and bids from vendors for approval before order placement • Place purchase orders and follow up with vendors to ensure timely delivery of goods and services • Quality check item quality and quantity upon initial receipt of goods • Strategically source goods and services from suppliers from all over Kenya • Update and improve vendor database • Prepare and submit documentation for payment approval and for filing • Take lead on special procurement project such as fleet management and warehouse scouting • Provide administrative support to Procurement Managers • Manage high level of data integrity in Procurement databases • Accurately use procurement tools for soliciting quotations, selecting suppliers, and processing orders • Possibly offer logistical support during One Acre Fund input delivery periods Career Growth and Development: One Acre Fund invests in building management and leadership skills. We provide constant, actionable feedback delivered through weekly mentorship and through regular career reviews. We also have regular one-on-one meetings, where we listen to and discuss career goals, and work collaboratively to craft roles that each person can be passionate about. Location: The Procurement Assistant will work in our Bungoma office. Preferred Start Date: Mid September Compensation: Competitive Salary Benefits: Performance based bonuses, airtime and small transportation allowances Career development: Career reviews and constant feedback. Your manager will invest significant time in your career development. One Acre Fund Kenya is an equal opportunity employer; both women and men of integrity are invited to apply. Only shortlisted candidates will be contacted. To Apply: Email cover letter and resume to [email protected] (Subject line: Procurement Associate + the place you heard of the position) plus your salary expectation Application End Date: August 20th 2014 Inputs Procurement Associate Employer: One Acre Fund Job Location: Kigali, Rwanda Commitment: Minimum 2 years. This is a long term career position. Organization Description: One Acre Fund is an agricultural NGO in Kenya, Rwanda, Burundi and Tanzania that is innovating a new way of helping farm families to achieve their full potential. One Acre invests in farmers to generate a permanent gain in farm income. We provide farmers with a “market bundle” that includes education, finance, seed and fertilizer, and market access. Our program is proven impactful – every year, we weigh thousands of harvests and measure more than 100% average gain in farm income per acre. We are growing quickly. In seven years, we have grown to serve over 180,000 farm families with more than 1,000 full-time field staff in Kenya. Team Description: The Inputs Team is responsible for procuring agricultural inputs (seed, fertilizer, solar lights, and other necessary items). This entails working with local and international suppliers to collect price quotes, negotiating to get the best price, ensuring the correct agreements are in place, and that deliveries to our warehouses are made on time. This requires frequent written and verbal communication with our suppliers as well as the various teams within One Acre Fund that we are procuring inputs for. The Inputs team serves One Acre Fund operations in Kenya, Rwanda, Burundi, Tanzania and Uganda, so the scope of work is truly international and involves understanding the different needs and available supply in all of these countries. Primary Duties of the Procurement Associate • Work with One Acre Fund operations teams to understand their needs for agricultural inputs, the quantities required and the deadlines for delivery • Maintain a database of local and international suppliers and understand which inputs they carry • Reach out to suppliers to get price quotations and negotiate best possible price • Develop and maintain templates for purchase orders, contracts, and other required documents • Work with suppliers to sign contracts and place orders • Work with One Acre Fund finance team to ensure that suppliers are paid on time • Follow up with suppliers to ensure that deliveries are made timely • Occasionally provide support on working with clearing agents and insurance companies • Constantly look out for new sources of supply and way to decrease the costs of agricultural inputs for One Acre Fund • Provide general support to Inputs Team Manager If you have skills and experience in the areas above please highlight them on your cover letter and resume. Qualifications • We are seeking professionals with 1-2 years of work experience, preferably in procurement. • We are looking for extraordinary candidates that are organized and proactive. Please only apply if you fit these criteria: • Undergraduate degree from a recognized academic institution, at least Second Upper preferred • Minimum C+ in KCSE or equivalent, but minimum B in Math, English. • Work experience in a demanding professional environment such as government, business or NGO’s • Experience in procurement preferable, but not required • Demonstrated computer skills in email, internet usage, Microsoft Office • Strong written and oral communicator with good attention to detail • Proven ability to set and meet targets • Fluent in Kiswahili and English Timeline: We are looking for someone to start by the beginning of October. Compensation: Competitive Salary Benefits: Transport and Airtime allowance, housing stipend Career development: One Acre Fund invests in building management and leadership capacity. We provide constant, actionable feedback delivered through weekly mentorship and two annual career reviews. We also have regular one-on-one meetings where we listen to and discuss career goals, and work collaboratively to craft roles that each person can be passionate about. To Apply Email your cover letter and resume only to [email protected] (Subject line: Inputs Procurement Associate and the place you heard of the position). Applicants who do not comply with this requirement will not be considered. Application Deadline is 23rd August 2014 Procurement Officer – Competition Authority of Kenya. The Competition Authority of Kenya (the Authority) is a statutory Agency established under the Competition Act No.12 of 2010. The Authority’s mandate is to promote and safeguard competition and also protect consumers from unfair and misleading market conduct. The successful candidate will be reporting to the Manager, Procurement Purpose of the Job (Job Summary): The position is responsible for ensuring that procurement and supplies processes are carried out effectively and efficiently to achieve the Authority’s objectives. Principal Responsibilities Procurement • Consolidate the Annual Procurement Plan • Prepare procurement/supplies reports & updates • Secretary to the Procurement committee • Prepare tender documents, notices, contract documents and proposals • Participate in Stock taking exercise • Consolidate user requirements to ensure economies in procurement process • Maintain the procurement records • Prepare periodic reports for submission to the HOD • Drafting of annual and revised procurement and disposal plans for the Authority. • Maintain an up-to date database records of suppliers. • Undertake supplier rating and appraisal and conduct regular market surveys. • Liaise with the Finance Department for payments of goods, services and works Tenders Management • Prepare LPO’s, LSO’s, Notification of awards and contract agreements for all tender awards of goods, works and service as well as regret letters to unsuccessful bidders. • Participate in the evaluation of tenders, proposals, quotations. • Responsible for the management of the tender/quotation box. • Keep track of tenders, quotations in progress and generating status reports • Participate in various committees in the Authority. Required Qualifications Education and Knowledge • Bachelor’s degree in commerce/procurement or Business related field; • Post graduate Diploma in supply chain management; and • Proficiency in ICT. Experience • At least 5 years’ experience in a similar position; • Specialist knowledge and diverse experience in procurement and supply chain management; and • Knowledge of PPOA procedures and guidelines Skills and Competences • Ability to communicate both inside and outside the organization • Ability to write complex reports • Analytical skills • Organization and inter personal skills • Ability to work under pressure, prioritize and multi task. How to Apply If you believe you are the right candidate for any of these positions and can clearly demonstrate your ability to meet the qualifications given, please submit your application with a detailed CV stating your current position, qualifications, experience, names, addresses (including email) and telephone number of three (3) referees, your email address and day time telephone contacts together with copies of your certificates and testimonials to: The Head of Human Resources & Development Competition Authority of Kenya P O Box 36265 – 00200Nairobi Or Email them to [email protected] so as to reach him not later than close of business on 8th August, 2014. Only shortlisted candidates will be contacted. Canvassing will lead to automatic disqualification. Applications may be dropped at the Records office, located at Kenya Railways Headquarters, Ground Floor Block ‘D’ NB: The Competition Authority of Kenya is “An Equal Opportunity Employer” Women, Youth and persons living with disabilities are encouraged to apply.
Posted on: Tue, 05 Aug 2014 10:31:30 +0000