Responsibilities and Duties of HOA Officials This is a summary of the responsibilities and duties of the HOA officials. This is intended to be guideline only. In other words, the job of the various officials includes but is not limited to the tasks listed below. The “covenants” and “bylaws” of the HOA are the authoritative documents in this regard and should be consulted in case of any doubt. Board of Directors 1. Make corporate decisions. 2. Enforce use restrictions by invoking appropriate remedies. 3. Convene various meetings (annual, general, board, special etc) as set forth in the “Bylaws of the Preston Club Homeowners Association”. (The president should chair the meetings, in his/her absence; the vice president shall shoulder this responsibility.) 4. Determine how the association funds are deposited and/or otherwise invested. 5. Authorize or appoint officers/agents to execute instruments in the name of and on behalf of the HOA. 6. Determine whose signatures should appear on checks, drafts and other payments executed on behalf of the association. 7. Institute and manage maintenance contracts. 8. Make, alter, amend or repeal the bylaws of the association subject to appropriate rules. 9. Constitute executive committees as needed. 10. Set audit guidelines for the HOA treasurer to follow. President, Vice President See above. Architectural Control Board (ACB) 1. Regulate external design, appearance, use and location of improvements on any lot or common area. 2. Issue preconstruction conditional approvals related to improvement work on any lot. 3. Survey the relevant property and grant final approval after completion of work. 4. Keep formal records of all architectural approval requests and the resulting ACB dispositions. 5. Provide the compliance status of a HOA property to the secretary on request (to assist with the preparation of the HOA disclosure packet as needed).
Posted on: Mon, 24 Mar 2014 08:47:59 +0000
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