Subsection 4. THE ASSISTANT SECRETARY:- (4a) Shall act and assist the Secretary in all capacities. (4b) Shall act for the Secretary in his/her absence. (4c) Shall perform such other official functions that may be delegated to him by the Secretary or President. Subsection 6. FINANCIAL SECRETARY:- (6a) Shall keep correct accounting records of the Assembly’s monies. (6b) Shall be a signatory to the Assembly’s account. (6c) Shall ensure that all monies paid to the Assembly’s account are properly receipted and accounted for. (6d) Shall prepare a balance sheet and submit his books and receipts to the Audit Committee which will be constituted by the Assembly from time to time. (6e) Shall handover any money paid to the Assembly to the Treasurer within 24 hours of collection. (6f) Shall sign all documents connected therewith before any withdrawal of money is made. (6g) Shall prepare, present and submit a quarterly financial report to the executive committee. (6h) Shall be a signatory to the Bank Account of the Assembly. (6i) Shall carry out any other functions assign by the President Subsection 7 TREASURER:- (7a) The treasurer shall be the Chief Custodian of the funds and properties of the Assembly. (7b) Shall be generally responsible for the safe custody of the Assembly’s money including bank records, cheques and passbooks. (7c) Shall advice the Assembly’s Executives on the financial position of the Assembly on quarterly basis. (7d) Shall make payments as approved by the Assembly or Executive. (7e) Shall keep an impress account of not more than Five Thousand Naira (N 5,000.00) (7f) He/She shall handover or submit all documents within his/her possession to the Audit Committee for annual auditing. (7g) He/She shall receive through the financial secretary and promptly pay into the Assembly’s account, all monies received within 48 hours of collection. (7h) Shall carry out any other functions assign by the President Subsection 8 PUBLICE RELATION OFFICER:- (8a) Shall publicize the activities of the Assembly including the meetings and election results through the print, SMS, E Mails and electronic media. (8b) Co-ordinate and publicize the Assembly’s information and public relations activities. (8c) Shall be the Chief Image Maker of the Assembly. (8d) Shall summon meetings through the directive of the Secretary. (8e) Shall keep copies of all Publicity documents of the Assembly relating to his/her office. (8f) Shall carry out any other functions assign by the President Subsection 9 PROVOST 1 & 2:- (9a) Maintains law and order in the course of the Assembly’s meetings and gatherings. (9b) Collect all fines, penalties from defaulters and remit same to the Treasurer through the Financial Secretary. (9c) Shall be the Chairman of Task Force Committee. (9d) Shall carry out any other functions assign by the President Subsection 10 LEGAL ADVISER:- (10a) Shall handle all the legal activities of the Assembly (10b) Shall represent the Association in any legal proceedings that involves the Assembly.
Posted on: Tue, 01 Oct 2013 06:40:02 +0000
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