THANKS TO HEATHER FOR GETTING THESE TO ME IN A TIMELY MANNER. I AM LATE ON GETTING THEM EMAILED AND POSTED. TONY. WESTERN BROWN BAND BOOSTER MEETING November 7, 2013 ATTENDEES: Richard Dyer, Kathy Swartz, Elizabeth MacDonald, Deborah Goldschmidt, Peggy Smith, Randy Smith, Karen Angelus, Jill Shaffer, Julie Woodruff, Lynn Arnold, Tony Arnold, Paul Caudill, Heather Smith QUORUM WAS NOT ESTABLISHED AT THE START OF THE MEETING AS SOME WERE LATE. IMPORTANT DATES ~BOA trip November 15 thru 16 ~Marching Band Banquet November 18 @ 6:00 ~Bluegrass Fest Saturday, December 7 ~Land of Grant Auditions, December 7 LYNN ~Up-to-date ledger is available upon request at any time, just contact Lynn. If you ever have any questions about items on the ledger email Lynn. ~No one opposed the current ledger. ~Proposed Expenses NOVEMBER Shoe Invoice ($102) Board approved Tri State Circuit (Winterguard) $600 Board approved Gifts for seniors ($155) – more seniors this year, so this may be higher Board approved BOA expenses Board approved Banquet Expenses $250 Board approved Gift allowance ($200) Board approved Hats – approximately $10/hat (for chin straps, chains, grommets) Board approved Instructors $30 per session/ per instructor (Jason replacing Chris) Board approved Pepsi bill approximately $3344 (still waiting for invoice) Board approved Ongoing Directors Discretionary account $100 Ongoing Boosters Discretionary account $100 Tax preparation (Paul Hall will no longer charge for this service, this is his donation to the Boosters) Board approved TOTAL BUDGETED EXPENSES $4281 (plus unknowns) ~Winter Guard expenses will be voted on at December meeting ~It was proposed to make a $100 to West Union as “thank you” for the hats – tabled, to be voted on at next meeting ~It was also proposed to write “thank you” notes to the donors of the monies that covered the band/transportation fees this year. KEVIN ~Looking at getting a tarp for Winter Guard ($538) can be used for many years, repainted to fit current theme ~Looking at getting Sabres ($56.60/each X 9) ~Looking at getting more flag poles $10/each X 16) THESE FEES WILL BE FINALIZED AND VOTED ON AT DECEMBER MEETING ~Auditions for Winter Guard will be Tuesday ~Planning on 6 shows for Winter Guard ~No additional compensation wanted for being Winter Guard coach. ~Winter Guard fees should be under $100 ~Need to get a cart for hauling the tarp ~Spin, Dance, Toss – December 7. Any guard member wishing to participate should do so on their own. TONY UPDATES ~BOA Trip - arrive at school at 6:00 for breakfast; leaving school at 6:45; full schedules will be handed out on Tuesday ~Board approved purchasing performance DVD and Finals DVD from BOA for the director (approximately $250) ~Tony and Rich will check on lights & hats for the Christmas parade PAUL UPDATES ~Sponsorship brochures are available (from Paul & Julie). Please hand them out to all the business you frequent. Sponsors will be listed on banner and next year’s shirt as this year’s deadline has passed. ~Bluegrass festival will be held the first Saturday of each month running October thru May. Volunteers and baked goods needed! Dates are posted on Boosters’ Facebook page (10/5/13, 11/2/13, 12/7/13, 1/4/14, 2/8/14, 3/1/14, 4/12/14). Set up at 5:30, music starts at 7:00. We need at least 4 volunteers for each show. More are always welcome. ~PARENT PARTICIPATION IS VERY IMPORTANT TO THE SUCCESS OF OUR ORGANIZATION. JULIE UPDATES ~Checking on getting bus approval for Winter Guard ~Checking on getting maintenance truck for Winter Guard ~Checking on scheduling gym time for Winter Guard practice ~CHRISTMAS PARADE – schedule given to students on their music sheets. (4:30 arrival/dress, 5:00 line up, 6:00 step off) After the parade the bus will pick the students up at the Church of Christ to return to the school approximately 7:00 ~CHRISTMAS CONCERT – December 17; 6:00 performance time for 6th grade, then 7th/8th grade, jazz band, high school band. There will be a pie/cake auction at the concert. ~May 9 – elementary dance ~Land of Grant auditions December 7 at Williamsburg; rehearsal and performance will be January 10-12 at Western Brown. ~Julie has started signup sheet for solo and ensemble. Any student participating MUST be picked up from school no later than 3:30. Next booster meeting - Thursday, December 5 @ 7 pm
Posted on: Tue, 12 Nov 2013 14:42:00 +0000
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