Title: Procurement Officer Organisation: Mercy Corps Duty Station: Kampala, Uganda Reports to: Senior Operations Manager About Mercy Corps: Mercy Corps is an International NGO that exists to alleviate poverty and oppression by helping people build secure, productive and just communities. Mercy Corps has been fully registered in Uganda as an operational NGO. Currently Mercy Corps has an office in Kampala and is implementing Food Security programs which comprises of Water and Sanitation, Livelihood and Agriculture and Conflict Mitigation Management Program in North and North Eastern Uganda. We implement programs in the northern districts of Pader, Kitgum, Agago, Lamwo, Kaabong, Abim and Kotido with funding from USAID, USDA, Walmart Foundation, SDC, DFID as well as other private donations. Mercy Corps’ programs in Kitgum currently focus on economic and market development, agriculture, financial services, and women’s empowerment. Job Summary: The Procurement Officer will steer all Mercy Corps’ procurement aspects of the Kampala office. Whilst working closely with Operations, Programs, Administration and Finance, the Procurement Officer is instrumental in supporting program activities through his/her services. The Procurement Officer is responsible to ensure that all procurement and contracts are in compliance with Mercy Corps and donor requirements. Key Duties and Responsibilities: Responsible for the daily coordination of Mercy Corps Kampala procurement and administrative activities; Make sure that Mercy Corps procurement policies and formats are properly used. Actively contribute to the overall program planning and implementation process. Assists program and support staff on creating clear and understandable purchase requests (PR) and other documentation; Collects quotations and bids from the market for PR-s as assigned by manager(s) – as per Mercy Corps standards and formats; Interact with contractors, in coordination with the Programs and Operations departments of Kampala. Prepare the required documentation of supplies and transactions as to MC standards. Compilation and preparation of status reports on deliveries for Programs, office Management and recipient of supplies. Maintain thorough procurement files as outlined in the MC procurement policy; Maintain the filing of both hard copy and soft copy of the ongoing and complete Purchase Requests with all the supporting documents as required by the Mercy Corps Procurement Policy; Ensure the timely and well documented delivery of supplies to respective MC Uganda field offices in coordination with the field based logistics officers. Interacts with suppliers in the receiving and inspection of goods –Ensure GRNs are issued. Receive the goods as per the description on the purchase order/request. Inspects goods upon delivery and rejects inadequate, broken, lower quality and other items not meeting the requirements of the order; Compliance checks in relation to Procurement manual and Donor requirement Processing payments for completed procurements ensuring acknowledgement in terms of GRNs, Completion Certificate and waybills Support in the PSA processes, and updating PSA database Draw, check and update Service contract and contract, as well as update the respective databases periodically The Procurement officer will conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission; Perform any other duties as may be assigned by the Senior Operations Manager. Qualifications, Skills and Experience: The candidate for the Mercy Corps vacancy should possess a Degree in Relevant Business Field is desired A minimum of three years; experience in Logistics and Procurement Management, NGO experience is an asset management is an added advantage Computer literacy skills especially in MS Excel and experience with using email. Proven ability to multi-task and process information into action as to not delay program activities. Detailed knowledge and understanding of procurement ethics and donor compliance is essential. Excellent oral and written English skills, Proven ability to solve problems independently without supervision Conscientious with an excellent sense of judgment Possess the ability to work simultaneously on multiple tasks and meet critical deadlines Willingness and ability to work effectively with a wide variety of people Strong ability to work as part of a team and coordinate with project personnel High level of integrity and honesty How to Apply: All suitably qualified and interested Ugandan candidates should send their applications including a cover letter clearly stating your salary requirements, CV (with 3 referees), and copies of academic qualifications/certificates to the Human Resource Manager, Kampala Head Office in Nsambya Estate Road, Kampala Head Office in Nsambya on Plot 1102 Nsambya Estate Road. Kampala, Uganda. E-mailed applications with cover letter to: [email protected] will also be accepted. NB: Only short-listed candidates will be contacted by Mercy Corps. Female Candidates are encouraged to apply. Deadline: 5th September, 2014
Posted on: Wed, 20 Aug 2014 09:28:48 +0000
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