Executive Assistant at Al Akhawayn School of Ifrane Primary duties and responsibilities · To serve as primary contact of the school and communicate on behalf of director to disseminate information. · To support school director to initiate, plan, and coordinate various projects, programs, services, and activities. · To provide guidance and explanation regarding policies and procedures. · To assist school director in designing and developing procedures and policies for the smooth running of the school. · To follow up teacher hiring process: receive applications, schedule phone interviews, answer new hires enquiries, arrange for accommodation and transportation and offer them the maximum of information to help them settle in Ifrane. · To liaise with VPAA office and HRO regarding contract preparation for new hires and contract renewals for continuing teachers, prepare memos and collect necessary documents for teachers’ personnel files. · To follow up on teachers leave or absences for development activities. · To take care of teachers’ exit formalities. · To participate in the preparation of a strategic plan for the school, the management of the budgets, the preparation of periodic and annual reports. · To update web information and draft content · To maintain the Director’s calendar and schedule appointments. · To draft, type and format a variety of correspondence (including letters, faxes, memoranda, etc.) reports and other documents in Arabic, English and French, in draft and final form. · To respond to correspondence, edit, and proofread documents · To translate various documents and reports when necessary. · To coordinate the organization of school activities. · To prepare and follow up purchasing requests. · To ensure that paperwork and procedures are followed with regards to injured students. · To perform other duties as assigned. Qualifications A bachelor degree or equivalent Work experience in a job-related position of at least 4 years Candidates must demonstrate the following: Independently responds and composes correspondence in English, French, and Arabic Good oral communication skills Good sense of initiative and the ability to make independent decisions when necessary Good interpersonal skills Good customer service orientation Excellent organizational skills Proficient use of Microsoft Office Ability to work independently with minimal supervision Good problem solving skills Application Deadline November 30, 2014 Application Process Applicants are invited to send by email a letter of application and Curriculum Vitae to: E-mail: [email protected] Please write your name and the position title in the subject line.
Posted on: Wed, 19 Nov 2014 20:33:00 +0000
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