IOM VACANCY ANNOUNCEMENT Position title: Liaison Assistant Duty station: Khartoum, Sudan Classification: Special, three months with possibility of extension Grade: G4 Estimated Start Date: As soon as possible Closing Date: November 09, 2014 Context: Under the overall supervision of the Chief of Mission and the direct supervision of the Liaison Officer in coordination with National HR Officer, Liaison Assistant is responsible for the following functions. In Particular s/he will be responsible for: Core Functions / Responsibilities: 1. Prepare Note Verbales for the Entry Visas to be issued outside or visa upon arrival for the deployed IOM staffs for working and/or visiting IOM mission in Sudan to be submitted to IOM designate focal point at MFA including obtaining the approval by MFA. 2. Prepares Note Verbal to the Ministry of Foreign Affairs for stay permit/exit and re-entry visa issuance of MFA Diplomatic ID Card. 3. Prepare Note Verbale to MFA using the specific format in accordance with HAC to request travel permits for the staff travels inside the country according to HAC Directives for staff travels and obtain MFA approval. 4. Follow up and obtain approval of travel permit by the Joint Procedures Department of HAC. 5. In coordination with Logistics and Procurement Unit, prepare Note Verbale for vehicle permits to be addressed the Joint Procedures Department of HAC, follow up and obtain approval. 6. Provided the required assistance to all staff travel on official duties outside Sudan to obtain entry visa from respective embassies. 7. Prepare Note Verbale to MFA to obtain authorization for Airport VIP Lounge and submit the approval to the airport authorities. 8. Assist in the arrival and departure of IOM VIP guests visiting the Mission when requested. 9. Provide reports on weekly/ monthly basis for the pending tasks including reasons and expire date of the stay permit for all experts. 10. Keep clear records of all travel services and visa services provided by organization for its entire programmes. 11. Perform such other duties as may be assigned. Desirable Competencies Behavioural a) Takes responsibility and manages constructive criticism; b) works effectively with all clients and stakeholders; c) takes initiative and drives high levels of performance management; d) contributes to a collegial team environment; e) incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation. Technical a) Ability to work independently with high sense of responsibility; b) High capacity for organization, order and achievement of results. Desirable Qualifications and Experience a) high secondary school, diploma preferably in Business Administration or related field; b) good level of computer literacy particularly in HR Systems (preferably SAP) and MS package (Word, Excel, Outlook); d) previous working experience of at least three years on similar responsibilities. Languages Thorough knowledge of English and Arabic How to apply: Applications should be submitted by 09 November. External candidates with the required qualifications should submit an updated resume and cover letter in sealed envelope marked with “Liaison Assistant” to the IOM Reception Desk at Amarat Street 47, House 18, Block 11OE. Att: Sudan Human Resources. Or by E-mail: [email protected]. Only shortlisted candidates will be contacted. Posting Period:: From 02.11.2014 to 09.11.2014
Posted on: Sun, 02 Nov 2014 14:15:00 +0000