Intervita Onlus JOB VACANCY FOR LOCAL ADMINISTRATIVE AND FINANCE OFFICER About the organization: Intervita is an Italian-based independent, non-sectarian and nonpartisan organization. Funded in Milan in 1999, and present in Asia, Latin America and Africa, started working in Kenya in 2009 to improve the living conditions of the population living in the poorest areas of the country. In all its projects and through the involvement of the entire community, Intervita operates with the main objective of tackling the causes and consequences of poverty. For this purpose, Education and Health are the priority intervention areas in its fight against the consequences of poverty; whereas the causes of poverty are fought through Food Security and Economic Development Projects; finally, special care is given to Children’s rights, Environment, Community participation and Gender in all Projects. Intervita Kenya Foundation office in Nairobi is currently looking for an Admin & Finance Officer for its Nairobi office to support administration, finance, and procurement under the supervision of the Head of Finance Department and the Country Representative. Vacancy No: FIN/IKF/KEN/001/2014 Post Title: Finance and Admin Officer Date Issued: 20th March 2014 Closing application date: 15th April 2014 Start date: July 2014 Location: Nairobi Kenya Responsibilities and Tasks The Administration & Finance Officer performs the following tasks and undertakes the following responsibilities: Finance Tasks • Cash book management (recording cash and bank transactions, daily book keeping of expenses in the cashbooks, reconciliation of bank and cash balances, reconciliation of advances and their settlement) and registration in the accounting overall system of the organization; • Withhold and process all statutory payments and returns (NHIF, NSSF, PAYE, etc.); • Check the accountability of the financial documents; • Monitoring the budgets and make sure that it is in line with the funding received; • Prepare payroll and pay slips for the employees; • Ensure that a transparent and proper system of authorizations is implemented and monitor constantly that this is updated and filed accordingly; • Ensure that a proper and transparent filling of all documents relating to finance is present and updated in the office; • Assist Intervita office to run smooth internal and external audits; • Supervise that staff travel expenditures are undertaken according to the funds available and the estimation given. • Check and control of the local partners financial reports, both the physical documents and the softcopy • Ensure local partners financial reports adhere to Intervita and donors guidelines Admin Tasks • Ensure Intervita and donors regulations are adhered to in all procurement of goods and services; • Ensure that Intervita and donors guidelines are followed in all procurement areas; • Monitor all procured assets to ensure proper asset tagging and keep recording of the ‘assets leave out’ forms ; • Update the inventory list; • Routinely place the orders of office supplies; • Manage the filing, storage and security of documents; • Monitor property leases, relevant insurances, telephone services and utilities to ensure timely payment; • Process routine personnel forms, such as leave or sick reports; • Keeping the staff records updated (annual leaves, bio data) • Perform other related duties as required. Essential Competencies: • Accountability; • Bachelors degree in Accounting, Business Administration or similar with completed all sections of CPA; • 5 years work experience; • Very strong organizational skills with proven ability to prioritize tasks and meet deadlines; • Strong interpersonal skills and the ability to work in multi-cultural context; • Able to relate with staff personnel and local partners and to train them on the job on finances in order to meet the requirements of Intervita and the donors; • Excellent verbal and written communication skills, including the drafting of letters, e-mails and documents; • Excellent computer skills; • Fluency in written and spoken English • Able to take initiatives and additional responsibilities and work without supervision to accomplish results; • Adhere to the principles of the organization and widespread its mission. Desirable Competencies: • Master Degree will be highly valued • Prior experience working for NGOs and/or charitable institutions • Prior experience working on projects funded by an international institution • Driving license. Contract Type: 1 year contract renewable (with previous 3 months probations) Location: Nairobi office based How to apply: Interested and qualified candidates should submit an application letter and CV by email clearly stating in the subject Vacancy No: FIN/IKF/KEN/001/2014 to: Chiara Pirola, Head of Finance Department, [email protected] by 15th April 2014 and attach a recent recommendation letter from one of the last employers. Only short-listed candidates will be contacted for interviews. FY1
Posted on: Fri, 21 Mar 2014 06:10:22 +0000
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