Job Title: Human Resources Assistant Employer: UNDP Location: Sanaa Category: Human Resources Deadline: February 18, 2014 (tomorrow) Job Description Background Under the guidance and supervision of the Head of the Human Resources Unit, the HR Assistant provides HR services ensuring high quality, accuracy and consistency of work. The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit. The HR Assistant works in close collaboration with the operations, programme and projects’ staff in the CO and UN Agency staff administered by UNDP as well as UNDP HQs staff to exchange information and ensure consistent service delivery. Duties and Responsibilities Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies. Leave monitoring of UNDP staff, project staff, and staff working for other UN Agencies that are administered by UNDP; Preparation of draft job descriptions and vacancy announcements. Conducting tests for long listed candidates and arranging for interviews and performing as ex-officio during interviews of short-listed candidates; Tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations; Maintenance of proper filing system for HR records and documents; Provision of information for cost-recovery bills for HR services provided by UNDP to projects and other Agencies; Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, Performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas; Tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas; Maintenance of the CO staffing table and ensuring the CO roster is updated; Compiling all recruitment related documents and submitting them to the Compliance Review Panel/Board(CRP/CRB); Supports knowledge building and knowledge sharing and participates in the trainings for the operations/projects staff on HR; Contributes to knowledge networks and communities of practice. Competencies Functional Competencies: Analyzes general information and selects materials in support of partnership building initiatives; Promoting Organizational Learning and Knowledge Sharing; Researches best practices and poses new, more effective ways of doing things; Documents innovative strategies and new approaches. Job Knowledge/Technical Expertise: Understands the main processes and methods of work regarding to the position; Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks; Strives to keep job knowledge up-to-date through self-directed study and other means of learning; Demonstrates good knowledge of information technology and applies it in work assignments. Promoting Organizational Change and Development: Documents ‘best practices’ in organizational change and development within and outside the UN system; Demonstrates ability to identify problems and proposes solutions. Design and Implementation of Management Systems: Uses information/databases/other management systems; Provides inputs to the development of simple system components. Client Orientation: Reports to internal and external clients in a timely and appropriate fashion; Organizes and prioritizes work schedule to meet client needs and deadlines; Establishes, builds and sustains effective relationships within the work unit and with internal and external clients Responds to client needs promptly. Promoting Accountability and Results-Based Management: Gathers and disseminates information on best practice in accountability and results-based management systems; Prepares timely inputs to reports; Maintains databases. Core Competencies: Demonstrating/safeguarding ethics and integrity; Demonstrate corporate knowledge and sound judgment; Self-development, initiative-taking; Acting as a team player and facilitating team work; Facilitating and encouraging open communication in the team, communicating effectively; Creating synergies through self-control; Managing conflict; Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member; Informed and transparent decision making. Required Skills and Experience Education: Secondary Education; University Degree in Business or Public Administration would be desirable, but it is not a requirement. Experience: 5 years of relevant HR and/or administrative experience is required at the national or international level; Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems. Language Requirements: Fluency in English and Arabic both oral and written are required. UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. How to Apply Online at jobs.undp.org/cj_view_job.cfm?cur_job_id=43845
Posted on: Mon, 17 Feb 2014 22:25:40 +0000
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