OFFICE OF THE UNHCR REPRESENTATION IN EGYPT VACANCY NOTICE INTERNAL/EXTERNAL Functional Title: Senior Data Management Assistant G5 Position Code: DMA05-TA01 Numbers of Positions: One Vacant Position Duty Station: Cairo, Egypt Category and Level: Temporary Appointment (TA), until 31 December 2014 Grade: G5 Date of Issue: 13 July, 2014 Closing Date: 20 July, 2014 ORGANIZATIONAL CONTEXT: The position is normally supervised by a Professional or senior General Service staff member who provides the incumbent with regular guidance and support. Subject to the nature of the task/assignment, he/she will work independently on routine tasks, while will follow instructions of the supervisor for more complex issues. The position has no supervisory role. Contacts are mainly with the colleagues in the same duty station to exchange information and to discuss the work plans. External contacts are not frequent. In the Field locations, under supervision of the manager, the incumbent may play a liaison role with the national and local authorities for gathering and exchange of data. Duties and Responsibilities Accountability - The Office has reliable and up-to-date data on persons of concern. Responsibility - Enter data mainly related to asylum seekers, refugees and other persons of concern to UNHCR into the computer database. - Prepare reports and project documents by providing information, preparing tables and drafting routine correspondence and reports. - Assist in compilation of data and interpreting the statistics for various reports. - Assist in the development of forms for data collection and analysis, if requested. - Act as interpreter in the exchange of routine information and translate routine documents and correspondence as and when required. - May be required to collect GIS data, update maps and undertake field trips to project sites. - Perform any other duty, as requested. Authority - Decide on the data recorded in database. - Decide on appropriate resolution to incidents and escalate issues to the supervisor if incident cannot be resolved within the scope of responsibility. Work Experience: - Minimum 5 years of previous job experience relevant to the function. Qualification Requirements: - Completion of the Secondary Education with post-secondary training/certificate in Electronic Data Processing, Information Technology or related field. - Fluency in English and working knowledge of another relevant UN language or local language. - Completion of UNHCR learning programmes or specific training relevant to functions of the position. Desirable Qualifications and Competencies: - Good computer skills. - Completed Protection Learning Programme. -------------------------------------------------------------------------------------- Applications are to be sent by e-mail to: [email protected] with the following attachments: 1. Motivation letter (indicating the special interest in this particular position) 2. A duly completed or updated personal history form (P.11) – can be found at link: unhcr.org/recruit/p11new.doc). The form should clearly indicate in the relevant section the names, contacts and e-mail addresses of three references. For better practicality, electronically completed forms will be accepted while the actual signature of the form can take place upon interviewing as and when candidates are selected for a job. (for external applicants only) 3. Updated Curriculum Vitae (C.V) (for external candidates only) 4. Valid contact and reachable telephone number on all the forms. (for external applicants only) 5. The e-mail subject should be written as follows: position code DMA05-TA01 and the position title. 6. For internal candidates, note should be taken that their existing fact sheets in the system will be subject to review by relevant managers as and when needed. Except where written otherwise, both internal and external applicants will need to submit all the above documentations. Applications missing any of the above elements, as applicable, will unfortunately not be considered. This position may be subject to a written test. Shortlisted candidates will be informed accordingly. Interviews are mandatory and mostly held after the written tests for successful candidates. Candidates are advised to review UNHCR website at unhcr.org before attending tests and interviews. ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED and only tested and interviewed candidates will receive regret letters if not selected. Note: Please read carefully the UNHCR Code of Conduct to this vacancy before applying as a pre-requisite for any engagement of work with UNHCR, you can find it at unhcr.org/422dbc89a.html APPLICATIONS SUBMITTED AFTER DEADLINE WILL NOT BE CONSIDERED
Posted on: Sun, 13 Jul 2014 11:44:41 +0000
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