PROCEDURES OF OPERATION FOR THE CCNV TASK FORCE ARTICLE I -- PURPOSE The CCNV Task Force Emergency Act of 2013 established a Task Force to explore options for the future use of the property owned by the District government at 425 2nd Street NW, as well as the future use of the adjacent CCNV properties. The goal of the Task Force is to develop recommendations to the Council and the Mayor that will inform their decisions regarding better shelter space, homeless services, options for affordable workforce housing, and transitional housing for homeless District residents. These procedures are established to guide the operation of the Task Force. ARTICLE II -- MEMBERSHIP As established in the legislation, the Task Force will be composed of the following members: 1. The Mayor or his designee; 2. The Chairperson of the Committee on Human Services, who will serve as the chairperson of the Task Force; 3. The Director of the Department of General Services, or his or her designee; 4. The Director of the Department of Human Services, or his or her designee; 5. The Director of the Department of Behavioral Health, or his or her designee; 6. The First District Commander of the Metropolitan Police Department, or his or her designee; 7. One representative of CCNV; and 8. One representative of the Interagency Council on Homelessness. ARTICLE III -- COMMITTEES 1. The Task Force may establish Committees as needed. 2. Each Committee may establish its own rules. 3. Each Committee will submit recommendations to the full Task Force. ARTICLE IV -- MEETINGS 1. All Task Force and Committee meetings will be announced at least 7 days in advance of the meeting date. The chairperson will determine at the first meeting whether all Task Force and Ex Officio members have an email account and regular access to email. If all Task Force and Ex Officio members have regular access to email, meetings will be announced by email. If not, meetings will be announced by email and some other form of communication that will ensure proper notice to all. If the intended business of a meeting is not concluded at the end of that meeting, the chairperson may set another meeting date in fewer than 7 days, with agreement of all Task Force members. Whenever possible the next meeting date and time will be set at each Task Force meeting and announced at the meeting as well as by email and any other means of notice. 2. The presence of a majority of Task Force members, excluding Ex Officio members, shall constitute a quorum for purposes of conducting the business of the Task Force. The presence of a majority of the members of any committee shall constitute a quorum for purposes of conducting committee business. The chairperson shall determine the presence of a quorum at the beginning of each meeting. 3. The chairperson will facilitate each Task Force meeting and may set time limits for individuals to speak. 4. If additional committees are established, the chairperson will either chair those meetings or select someone to lead meetings of additional committees. 5. Meetings will generally be held in the John A. Wilson Building. ARTICLE V -- DISCUSSION AND VOTING 1. In order to ensure broad participation and discussion of many different viewpoints, the guideline in substantive discussions shall be that each person will have the opportunity to speak once before anyone is permitted to speak twice. Task Force Members and Ex Officio Members shall all have the opportunity to speak at meetings in accordance with this guideline. 2. There will be a 20-minute comment period provided at the end of each meeting during which anyone in attendance will have the opportunity to comment. 3. The Task Force members will vote to approve or disapprove the final document to be submitted to the Council and the Mayor. 4. A Task Force member may designate a proxy, if the member is unavailable to attend a Task Force or Committee meeting and vote on behalf of the member. Such designation should be by email or in writing to the Chairperson of the Task Force. Proxies will not be permitted to speak on behalf of the member, in support of or in opposition to an issue being voted upon. 5. Decisions of the Task Force will be made by majority vote of the members of the Task Force. 6. The chairperson will be a voting member of the Task Force. 7. Each Task Force member (or designee) and each Ex Officio Member (or designee) may participate in discussion at any Task Force or Committee meeting, except as limited in Article V, Section 4 above. ARTICLE VI. AGENDA AND MINUTES 1. The chairperson will create the agenda for each meeting of the Task Force. Task Force Members and Ex Officio Members may submit items for the agenda in advance by email twenty-four hours in advance of a taskforce meeting. 2. Written minutes will be kept of each meeting of the Task Force. The minutes will include a general summary of the subject areas discussed and general concerns raised. The minutes will reflect every issue that was put to a vote and the count on each vote, but not a roll call on each vote. 3. The Minutes will be distributed to Task Force Members and Ex Officio Members at the beginning of each meeting of the Task Force with an opportunity for corrections to be made. Minutes will be approved by a majority vote of the taskforce members. ARTICLE VII. With respect to procedures not addressed herein, the Task Force will follow Robert’s Rules of Order.
Posted on: Wed, 16 Oct 2013 00:38:27 +0000
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