Position: Business Unit Admin Manager - Quality Control Salary: Market Related Closing date: March 21 2014 Location: Gauteng PURPOSE: To oversee the administration of the Business Unit and to ensure that sufficient admin resources are available To perform admin work and supply senior management with management information regarding various non-audit matters in the BU e.g. financial, employment equity, CSA, HR, training, budget, BSC issues etc. DUTIES: Ensure Admin staff is available, trained and able to perform their admin duties Assist with ad-hoc tasks/queries from staff within BU, senior management in the BU and sometimes directly from Top management (CE) Assist with ad-hoc requests from Corporate Services (due dates) Oversee internal controls (CSA) and adherence to policies and procedures Oversee the flow of internal processes and adherence to policies and procedures Review /or prepare monthly internal control files and other documentation Promoting and managing sound internal controls within the BU, and being up to date with the latest developments Office management: Implement effective administrative and office management systems and practices for the Business Unit Ensure that all documents/records are properly filed as per records management policy Responsible for the update of the QC website Attend to administration support requests in accordance with policies and procedures Control and monitor stationary Management of office environment Participate and provide admin support to management meetings and workshops, e.g. taking minutes and managing action lists, etc. Assist and advise on logistics as well as admin support Quality control of EXCO submissions Admin coordination, e.g. activity checklist (monitoring of delegated task/objectives/KRA achievements for BU) Respond to PeopleSoft HR and Finance queries Manage and verify assets in line with policies and procedures QC review support: Provide admin support during the QC process Scheduling and monitoring of QC reviews in respect of timelines (Project management) Updating of engagement information of engagement managers (Audit SMs) and requesting of audit files from ABUs Scheduling of discussions with engagement managers Assisting in the preparation of the Quality Control Assessment Committee (QCAC) pack Compilation and distribution of QC assessment letters to the individual senior managers QC advisory support: Provide admin support in the quarterly progress report of the QC action plans of the different ABUs. Co-ordinate and assist in the evaluation of the pre-issuance reviewers bi-annually Co-ordinate and assist in all admin arrangements of QC awareness sessions in ABUs Providing accurate management information and support to the Business Unit Manage and control BU BSC (including PoE) Manage and control IPC documents (including PoE) Compile and manage accurate monthly management information for the unit to the relevant stakeholders Prepare monthly MIS report to Head of QC Prepare quarterly NL performance (Strategy) reports Procurement: BU’s Procurement Officer – i.e. need to be fully informed on Procurement Policy and procedures/to be able to provide advice/support to all the senior managers Manage, control and advise SM and QC managers on expenses according to procurement policy Manage, control and advise SM and QC managers on contracts with external service providers Manage and control BEE of vendors and suppliers within the BU Prepare monthly MIS report to Head of QC Financial management: Compilation and coordination of the annual budget Monitoring and administration of BU’s rolled-up budget Prepare monthly variance schedules and MIS reports to Head of QC Re-allocation of expenses – prepare general ledger journal Distribution of key accounts (controllable expenditures) Management Information: Provide monthly financial feedback on Income statement variances and other financial matters Provide/oversee monthly/annual information for BSC purposes, e.g. EE achievements, etc. To present the QC BU in various administrative initiatives/forum e.g. Health and safety representative Culture Champion EE representative And any other meeting/forum where the need arise People Management: Admin staff IPC evaluations, monitoring, guidance, admin meetings and motivation of staff POE’s, review Fulfil the function of co-ordinating all training in respect of all QC staff Monitoring of CPD hours of staff QUALIFICATION: Degree in Business Administration, or equivalent Experience: At least 3 years experience in business administration Kindly contact Palesa Kekana on 0123704455 or by email at [email protected]
Posted on: Tue, 11 Mar 2014 11:31:45 +0000
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