Real Estate Company seeking full-time Receptionist / Administrative Assistant (Bronx) We are a Bronx-based real estate corporation immediately seeking a full-time Administrative Assistant to support our growing office. The ideal candidate should have a minimum of two years clerical/administrative experience, strong oral and written communication skills, as well as a solid background in both marketing/advertising and information technology. Candidates must also possess strong organizational skills, be able to perform multiple, concurrent job tasks and present a professional demeanor. The Administrative Assistant will be supporting the Broker and several agents of the office. Bilingual capability is preferred, but not mandatory. The responsibilities associated with this position include the following: - Receiving and screening incoming calls; scheduling appointments with clients - Monitoring and updating a detailed client and vendor database - Use of software programs such as Microsoft Word, Excel, Power Point, Access, Photoshop, Outlook and others to assist the business with developing marketing strategies, logging financial information and maintaining daily communication - Bookkeeping and maintenance of accounts payable and receivable - Designing internet-based advertisements of properties and services offered - Use of high-technology real estate applications (Equator, ACRIS, and so on) to aid the office with transactions - Making constant follow-up calls to ensure all customers receive adequate and professional service - Designing and compiling office forms and documents - Providing support to the Senior Vice President and the General Manager to ensure all administrative tasks are achieved on time or ahead of schedule, in a professional, customer service oriented and quality-focused manner. - Maintaining highly confidential information and files and being responsible for time sensitive material. - Preparing routine and complex correspondence, reports and presentations often using the most advanced office technology including word processing, graphics and spreadsheets. - Interacting with clients on behalf of the executives (as assigned). - Preparing agendas and recording minutes of meetings. - Preparing outgoing mail and correspondence, including e-mail and faxes. - Performing other duties as assigned. The following abilities are preferred when evaluating a prospective candidate for the position: - Ability to apply knowledge of multidisciplinary business principles and practices to achieve successful outcomes in cross-functional projects and activities. - Demonstrates confidence, composure and professionalism. - Advanced problem-solving skills. - Ability to effectively manage multiple projects, meet deadlines and re-prioritize as needed; follows through on commitments. - Ability to communicate clearly and concisely, both orally and in writing, with attention to detail. - Ability to interact and communicate effectively at multiple levels of the organization. - Ability to work independently, as part of a team and as a peer leader. - Ability to deliver consistently high quality and professional customer service to both internal and external customers. - Advanced proficiency in Microsoft Office Suite. - Ability to handle confidential and sensitive information. - Ability to exercise sound judgment and independent decision making. - Demonstrates an aptitude for understanding the business, function and company priorities. - Knowledge of general office administration, procedures and equipment. - Ability to apply knowledge of multidisciplinary business principles and practices to achieve successful outcomes in cross-functional projects and activities. - Ability to perform successfully in a fast paced, dynamic environment - Minimum of High School Diploma is required. For inquiries, please contact Marcia Campbell at 718-515-3400 (office) or 646-932-2025 (direct). Please e-mail your resume to the link provided above, or fax it to 718-515-5520, Attention: Marcia Campbell. - Salary: based on experience - Operating Hours: 9am-6pm (office open 6 days per week) - Compensated on weekly basis - Schedule TBD
Posted on: Tue, 13 Aug 2013 01:04:46 +0000
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