Sales Administrator II: Details: Oasis Outsourcing is one of the largest Professional Employer Organizations ( PEO s) in the nation (as noted in the Staffing Industry Analysts list of largest PEOs published in August 2013), providing Human Resources , Employee Benefits , Payroll and Risk Management services on an outsourced basis. Serving over 4,700 clients and more than 145,000 worksite employees throughout the United States, Oasis Outsourcing is a recognized expert in all facets of human resources management. When you partner with Oasis Outsourcing, you are able to take full advantage of our size, strength and relationship with leading benefits providers. By offering integrated, cost-effective solutions, we provide remarkable value to your business. This is The Oasis Advantage! The Oasis Advantage Helps Businesses to: Focus in Their Core Business with Reduced Administrative Burdens Become an Employer of Choice with Fortune 500-type Benefits Reduce Administrative Costs with Improved Productivity Maintain Peace of Mind with Reduced Liabilities Overview: The primary emphasis of the Sales Administrator II is to provide administrative support to the District Manager,Sr Business Development Manager, PECs and Oasis clients... This position plays a major role in the output of the organization by Crating, completing and auditing various administrative functions. Business Contributions: The output generated by the sales administrator is proficient administrative and clerical support to the Oasis sales office through the direction of the Senior Business Development Manager/RVP. Three major business contributions of the Sales Administrator to Oasis Outsourcing are: Administrative Support Clerical Support Client Satisfaction Essential Functions: (Percentage of time spent on each task in parentheses) Administrative Support (40%) Weekly Reports Weekly internal pipeline reports Weekly Executive Stage I and II Reports Create/Distribute weekly meeting agendas SBDM expense reports Maintain Senior Business Development Manager Calendar Schedule travel Senior Business Development Manager Sales Logix Duplicate Client Checking Edit Opportunities for accurate pipeline Assist with creating accounts Reconcile SLX accounts based on weekly Implementation Report Senior Business Development Manager Support Lead generation/tracking Audit/Input proposal requests Written correspondence Cost sheet preparation Census preparation Compile generic proposal binders, benefit kits and orientation packets Log/Audit/Overnight Closing Documents Clerical Support (30%) Reception Duties Answer telephone in a professional manner Greet office visitors in a professional manner Copy and file, Mail Tasks/ Retrieve/Distribute/Ship, General office tasks HR Services/Field Implementation Support (30%) Prepare and organize client binders and folders Prepare and pre-populate/code new client applications and benefit enrollment forms Assist as needed with Davidson reports Assist with new client reports Interfaces and Interactions: Internal: Majority of interactions will be with the District Managers/SBDM/RVPs and PECs. However, the Sales Administrator will interact with all Oasis departments. External: Clients Vendors Position also assists as Oasis ‘Company Ambassador’ and is able to interpret information from both current and prospective clients and communicate Oasis story to them. Attends business functions as community events, Chamber of Commerce functions, grand openings-businesses, trade shows, sales presentations etc. to support the Sales Department in general. Performance Standards: The Sales Administrator’s II performance is evaluated by: Proficiency in completing tasks for the District Manager/Senior Business Development Manager/Regional Vice President Proficiency in completing tasks for the PECs as directed by the District Manager/SBDM/RVP. Work Environment: (The work environment characteristics described here are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.) The majority of work is performed in an office environment. Attendance at meetings is required. Travel may be required. The noise level is usually moderate. Air quality is good and temperature is controlled. Job Specification Knowledge, Skills, and Experience The Sales Administrator II is a position requiring proficiency in administrative functions and excellent communication skills. Must have the ability to complete multiple tasks within a designated timeframe Proficiency in Microsoft Office with an emphasis in Excel is required. This individual should be comfortable in a faced paced, high pressure environment that requires flexibility. Below is an inclusive but not exhaustive list of various knowledge, skills, and other characteristics that are necessary for effective performance in the Sales Administrator position. Knowledge and Skills: Must have knowledge of office and administrative procedures, and knowledge of use and operation of standard office equipment. Microsoft Office – intermediate Word and Excel Skills as well as Outlook Excellent Communication skills both oral and written Problem Solving – the ability to demonstrate sound judgment when solving office problems. Seek guidance from the District Manger/SBDM/RVP when necessary Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy. Experience: • One to two years administrative support preferable in a sales environment. Education and Training: • High School Diploma or equivalent Note: Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position. *cb dlvr.it/7LSrlp
Posted on: Tue, 28 Oct 2014 10:41:15 +0000
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