ADMIN ASSISTANT – DOCUMENT SERVICES, CORRESPONDENCE R138 170 Per Annum Cost To Company Incl Benefits Negotiable The Road Accident Fund’s mission is to provide appropriate cover to all road users within the borders of South Africa; to rehabilitate and compensate persons injured as a result of motor vehicle accidents in a timely and caring manner; and to actively promote safe use of our roads The Organization requires the services of qualified individuals within its Cape Town Office for the following position:- THIS IS AN INTERNAL AND EXTERNAL ADVERTISEMENT Job description Key Performance Areas Receive, register and stamp incoming correspondence. Prepare documents for scanning. Ensure efficient and timely delivery of mail within the RAF. Separate incoming mail from incoming faxes and sort according to destination. Ensure files, correspondence and all other documentation is filed according to established policies and procedures. Prepare outgoing mail for posting. Ensure that outgoing mail is correctly priced and franked. Record details of all registered mail and Docex Tracker mail. Declare monies received and capture in register. Prepare bulk mailing. Check addresses and ensure Docex post is sent to the Docex office, normal and registered mail to the Post Office. Ensure that mail and files are validated and prepared before scanning. Sort documents according to document class and insert separator pages between classes. Ensure that all scanned mail and files are indexed and successfully released to Share Point. Ensure that all mailroom-related equipment is serviced, and in good working condition at all times. Maintain the franking machine in terms of physical maintenance and loading money. Ensure that registered mail tracking stickers and Docex label stickers are available or ordered in time. Ensure that the copying, binding and laminating machines are well maintained and in working order. Ensure that requests for copying, binding and laminating are executed efficiently and timeously. Requirements Required Minimum Education / Experience Grade 12 Driver’s Licence 1 year in an administrative role Previous experience in a mail room / document services environment would be an advantage. Duties and Responsibilities Main Purpose of Role: To assist in providing an efficient document management service to the Cape Town region, Head Office and other RAF regions. Skills Required Technical and Behavioural Competencies Required Communication skills Planning and organizing ability Computer literacy Knowledge of RAF policies and procedures Basic understanding of the RAF Applications can be forwarded to the Recruitment Officer at the RAF, Cape Town branch; e-mail address is [email protected] OR hand delivered to 2nd Floor, Correspondence Department, 1 Thibault Square, Long Street, Cape Town. INSTRUCTION TO PROSPECTIVE APPLICANTS Indicate the name and the reference number for the position you are applying for on the subject line Do not submit copies of qualifications and ID as these will be requested from shortlisted candidates on the interview date Submit a short cv with a maximum of 5 pages The Road Accident Fund subscribes to the principles of employment equity and preference will be given to groups who are under represented in terms of our Employment Equity Plan Please note that the prospective employees will be subjected to security vetting NB: Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful
Posted on: Mon, 19 Jan 2015 06:57:33 +0000
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