ACCOUNTING CLERK Qualifications - 2 years of work experience in related field - College diploma in accounting or business: 2 - 3 years; or a high school diploma which is equivalent to 12 years of formal education, preferably with courses in Accounting, Mathematics, and Computer applications - Fluency in English is a must: both oran and written - Thorough understanding of customers including their business cycles and credit worthiness - Sound knowledge of the business products and services it sells in order to properly code invoices - Proficient in any accounting software such as QuickBooks, M.Y.O.B (Mind Your Own Business), ACCPAC, or Simply Accounting - Proficient in MS Word, MS Excel, database, cost control, inventory, and Internet Explorer - Accurate keyboarding and data entry speed: Types 70 + WPM; Able to use typewriter effectively. - Familiarity with office equipment: e.g. fax machines, photocopiers, scaners - Excellent telephone manner for dealing with customers and/or suppliers - Exceptional customer relations, organizational and interpersonal skills - Demostrate good judgment, detail-orientation, and analytical capabilities - Demonstrate punctuality, impeccable attendance, honesty and reliability - Ability to work independently and under pressure during peak periods - Strong ability to prioritize workload and meet deadlines effectively in a fast paced environment - Capable of multi-tasking and work with very minimal supervision Duties/Responsabilities - Directly responsible for all accounts payable transactions, review customer invoices, verify accuaracy and issue cheques utilizing QuickBooks - Code, total, enter, verify and reconcile transactions such as accounts payable and receivable, purchase orders, cheques, invoices, cheques requisitions, and bank statment in a ledger or computer system - File all accounts payable documents accurately in a timely manner - Ensure monthly bill payments are up-to-date and paid when due including office leases - Maintain separate sets of books and input approved journal entries into accounting system - Process and monitor payments, and record all cheques - Process weekly payroll for internal staff utilizing in-house computerized software and issue pay cheques accordingly (after 3 months on the job) - Assist with A/R transactions when required (such as completion of work orders); prepare invoices during regular A/R clerk´s absence - Produce monthly reports for the financial statements - Prepare GST, personal and business tax returns acording to CRA standards - Work closely with Corporate accountant to ensure company´s financial records are accurately maintained - Place order for supplies and office stationery when required - Provide resume consultation services, create resumes and/or cover letters to resume clients - Compile, type, and proofread letters, reports, memos, transcripts, statements, records, typewriter documents and various correspondences - Ensure security of files and confidentiality on sensitive issues regarding company, employees, and clients - Responsible for processing all incoming mail and maintain manual records - Compile budget data; Calculate cost of materials - Scan and reproduce complex documents according to especifications - Prepare and process weekly payroll for small business - Prepare T4 and employer year-end statements - Record all incoming mail and distibute accordingly; inform clients of incoming mail - Open and close office as a key holder - Consistently maintain an organized and clean work area - Perform general office duties including photocopying, fixing, filing and shredding confidential paperwork, emailing, calling, attending meetings, and recharging batteries - Perform other duties as required Apply: [email protected]
Posted on: Tue, 22 Oct 2013 11:04:52 +0000
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