SOUTH SUDAN NGO JOBS PART 6 Technical Systems, Program Manager JOB from Samaritans Purse Closing date: 31 Oct 2014 • • 0 0 googleplus0 0 reddit0 0 The Technical Systems (TS) Program Manager will provide leadership and management of Technology: Information and Communication Technology (ICT) and electrical systems. This includes overseeing and assisting in the monitoring, maintaining and troubleshooting computers, networks, communications equipment, and electrical systems for the South Sudan Programs. The manager will also build ICT capacity of National staff that will support the ministry and contribute to its effectiveness, quality and accountability. RESPONSIBILITIES: ICT/TS Strategic Leadership:• Develop and maintain a Field Office ICT/TS Plan and related policies and standards that are aligned with International Headquarters (IHQ) ICT/TS Field Operating Guidelines (FOG), policies and standards and Field Office strategy. • Provide leadership, management and mentorship to the National ICT team. • Maintain an aggregated view of all significant/major ICT/TS projects status and schedule for implementation and support across the Field Office. • Identify opportunities for innovation and foster the development of creative solutions that help the organization to better fulfill its mission and vision. o Conduct research on new solutions to long standing issues. o Propose and implement new technological solutions. ICT/TS Management: • Work closely with Regional ICT Field Systems Analyst to ensure that the Field Office meets the minimum IHQ FOG standards for telecommunications, technology and applications. • Develop the capacity of the ICT/TS team through training and coaching methodologies to ensure that there is sufficient skill sets to provide and support ICT services to the organization. • Compile basic training manuals for national staff including: basic computer, Microsoft Office and Codan usage. • Provide regular and ad hoc management reports for performance benchmarking and decision making and technical reports for operational support, including a weekly summary and monthly report. Manage relationships with role players and stakeholders in the ICT/TS industry both internal and external to Samaritans Purse, for example hardware and software vendors, service providers, industry regulators, consultants, etc. to enhance referral to third party technical experts and contracts if necessary. • Manage the introduction of structured end-user capacity building to ensure optimal and efficient use of all the ICT systems/tools available to the organization. • Establish appropriate operational procedures, tools and resources for effective and timely delivery of technical support to all users (at the head office and field offices) that ensures high user productivity and guarantees customer satisfaction. • Implement, test and review Business Continuity Plan in alignment with the IHQ Disaster Mitigation and Management Plans for ensuring high systems availability and business continuity. This includes but not limited to running an automated data backup system. • Ensure compliance with government regulations on telecommunication systems. ICT/TS Operations/Support: • Ensure efficient smooth running technical systems and equipment for all South Sudan field sites. • Monitor and maintain computer systems and networks: o Supervise the Installation and configuration of computer systems at South Sudan field sites. o Find solutions to problems on computer and electrical systems. o Perform complex troubleshooting for system and network problems as well as running diagnostics to solve hardware/software faults. o Providing support on computer & electrical applications, including documentation. o Set up data backup, security and recovery systems. • Perform installation and repairs on all electrical systems. • Supervise the installation, maintenance, and repair of Codan radios. • Ensure thorough, long lasting, quality work is done for the technical systems. • Provide, deploy and maintain Personal Productivity Tools such as desktop computers, laptops, Personal Digital Assistants (PDAs), business mobile phones, etc. and software based productivity tools such as email, Office Applications (Word, Excel, Powerpoint), WebEx among others. • Maintain appropriate ICT Infrastructure and Connectivity solutions for both head office and field offices for secure, efficient and effective flow of information to facilitate operations and decision making. QUALIFICATIONS: • Bachelor of Science degree in Engineering, Computer Science or a technical field from a four-year college or university; or formal training from a technical institution and two years related experience. • One year of college-level Biblical studies preferred. • Extensive experience and knowledge in computers and technical systems. • Understanding of generator and electrical installations, including best practices for electrical systems. • Experience in working with Codan radio equipment. • Experience with Microsoft Server 2008 R2 and Active Directory. • Experience with wired and wireless networking. • Experience with VHF radios. Experience with digital radios preferred. • Experience working in cross cultural setting. • Field experience working in Africa preferred. • Excellent interpersonal, writing and oral communication skills. • An ability and inclination to be detail oriented. • Demonstrated ability to be flexible and adaptable. • Established strong leadership skills. • Strong initiative and self-motivation, with a commitment to teamwork. 24 month contract with the potential for renewal. This is an unaccompanied assignment. How to apply: To apply, please visit our website at careers.samaritanspurse.org/technical-systems-program-manager/job...and click Apply Online at the bottom of the page. ………………………………………………………………………………………………………………………………………………. Finance Director, South Sudan (219315-927) JOB from Mercy Corps Closing date: 26 Nov 2014 • • 1 0 googleplus0 0 reddit0 0 GENERAL POSITION SUMMARY: The Finance Director is a member of the senior management team and part of the Mercy Corps Finance Department, and as such is responsible for all aspects of financial management of the country programs, working collaboratively to ensure compliance with Mercy Corps internal policies and procedures as well as donor regulations. S/he works under the direction of the Country Director and is responsible for all financial functions in South Sudan, including accounting, payments and banking, payroll, budgeting, forecasting, financial reporting and grant financial management and compliance. The Finance Director, in support of the Program Department, provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively. PROGRAM/DEPARTMENT SUMMARY: As Mercy Corps seeks to alleviate suffering, poverty and oppression around the world, the events currently sweeping across South Sudan are rare moments of opportunity. Mercy Corps is interested in strengthening its presence for early as well as longer term programming for South Sudan, including those who have been displaced. Mercy Corps has been operational in South Sudan since 2005 and is currently engaged in series of development and resiliency programming in the north of the country. Yet since the outbreak of fighting on December 15, 2013, Mercy Corps is launching emergency programming throughout its current areas of operation including: Warrup State (Twic County), Unity State (Bentiu, Koch and Leer) and the Abyei Administrative Area. Unity State in particular is caught in the crossfire of the violence and, as such, there is a significant and growing level of humanitarian need. The emergency response program in Unity State provides life-saving support to IDPs and host communities affected by the current fighting. Mercy Corps strategy in South Sudan is to ensure that Communities affected by war and natural disasters access lifesaving assistance coupled with pre-emptive livelihoods assistance and protective resilience building support. South Sudan is currently in the midst a major humanitarian crisis impacting the entire country. The main thrust of the work of Mercy Corps along with her national and international partners for the next foreseeable future (12 to 14 months), is focused on meeting the urgent humanitarian needs across the country. As the complexity of the crisis unfolds and unleashes itself on millions of people, the heightened insecurity and continuous acts of violence and war are making the humanitarian response not only more challenging but also highly complicated, with battle lines changing on a weekly basis, making places that are safe one week, unsafe areas the next week and vice versa. ESSENTIAL JOB FUNCTIONS: Strategy and Vision • Recognize opportunities for innovative action and create an environment of empowerment; • Set direction by prioritizing and organizing actions and resources to achieve objectives and contribute to country-wide strategy development; and • Member of the SMT. Personal Leadership • Consistently demonstrate flexibility, resilience and ability to maintain positive relationships and composure, even under difficult circumstances; • Maintain high ethical standards and treat people with respect and dignity; and • Demonstrate an awareness of his/her own strengths and development needs. Representation • Interface with donor representatives to convey information about programs as appropriate; • Communicate with partners and sub-grantees, to verify their systems and that they understand and follow all appropriate procedures and archiving; • Participate in sharing best practices with NGOs and governmental agencies; and • Effectively stay abreast of donor policies, procedures, rules and regulations; compile and update applicable local policies; and train Mercy Corps program and partner staff in these policies. Team Management • Hire, train and supervise Mercy Corps finance staff in country; • Create a sustainable work environment of mutual respect that attracts motivated, skilled and effective team members and enables them individually and collectively to strive to achieve excellence; • Supervise and lead a diverse team of direct and indirect reports in field offices; • Contribute to country team-building efforts; build constructive internal relationships; help team members identify problem solving options and ensure integration of all team members into relevant decision-making processes; • Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews; and • Provide team member with information, tools and resources to improve performance & reach objectives. Operations – Financial • Ensure effective, transparent use of financial resources in compliance with Mercy Corps and donor policies and procedures; • Maintain banking relations and plan and monitor country cash flow requirements to ensure the smooth implementation of Mercy Corps programs; • Maintain appropriate local insurance coverage in coordination with the Operations Department and HQ, to protect Mercy Corps; • Perform internal audits and reviews as required to ensure compliance with Mercy Corps and donor requirements; • Analyze compensation packages, taxation requirements and human resource policies for local staff to ensure that Mercy Corps’ has adequately accounted for the financial impact of local staff compensation and benefits; • Develop annual fiscal year budgets with the Country Director and develop and implement grant budgeting and forecasting systems with Program Managers; • Oversee and manage daily country-wide accounting and finance functions including the timely recording of transactions, cash management, banking, payroll, inventory, receivables, and payables; • Plan and implement systems for financial operations in all the offices in accordance with the Mercy Corps Field Finance Manual and donor regulations, including systems for cash flow management, budgeting, consolidation of accounting information, internal controls, reporting, record-keeping, grant management and compliance; and • Provide on-going technical support for drafting and reviewing budgets and financial narratives for new proposal development. Take the lead as appropriate in the budget development process including facilitation of review and feedback of budget by Mercy Corps HQ. Compliance and Headquarters Liaison • Review and monitor partners’ financial reporting and compliance. Provide additional technical assistance to partners as necessary to maintain high standards of compliance; • Ensure compliance with Mercy Corps’ procurement policies and procedures for all goods and services; • Provide monthly standard accounting submissions to Mercy Corps Headquarters, including general ledger files, account reconciliations, expenditures by cost center/project, required sub-grantee reporting, as well as other financial information in a timely and accurate manner; and • Cooperate with HQ to create donor reports and other financial reports as needed. Reporting • Provide monthly management reports to the Country Director, Head of Offices, Operations Manager and Program Managers, including expenditures by cost center/project, sub grantee reporting and other financial information, in a timely and accurate manner; and • Provide monthly standard accounting submissions to Mercy Corps Headquarters, including general ledger files, account reconciliations, expenditures by cost center/project, required subgrantee reporting, as well as other financial information in a timely and accurate manner. Accountability:*Mercy Corps team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.* Organizational Learning:As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve - we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves. SUPERVISORY RESPONSIBILITY: All Finance Department staff ACCOUNTABILITY REPORTS DIRECTLY TO:Country Director WORKS DIRECTLY WITH:HQ Regional Finance Officer (with authority for technical financial matters); members of Operations, Program Managers, TSU team members, and others. KNOWLEDGE AND EXPERIENCE: • A BA/S or equivalent in accounting or financerequired; advanced degree preferred. • At least 7 + years for Manager of progressive financial management experience, including supervisory experience required. • At least 4 years’ experience in grants management as well as an understanding of donor (including USAID, UNDP, EC, DFID) regulations required. • At least 3 years’ international experience required; international NGO/PVO field office experience is preferred. • Demonstrated experience and skill with budget preparation and analysis, financial reporting preparation and presentation and the proven ability to translate technical financial data into informative reports. • Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet. • Experience of managing system change process • Prior management experience and strong organizational skills. • Advanced computer skills in MS Office programs, particularly Excel. • Effective verbal and written communication, multi-tasking, organizational and prioritization skills. • Excellent oral and written English skillsrequired; proficiency in (language) is (preferred/required). • Ability to work effectively with an ethnically diverse team in a sensitive environment. • Previous experience in insecure environments (if this is an insecure region). SUCCESS FACTORS: The successful candidate will have an ability to interact effectively across international and national program and finance teams successfully, both in a managerial as well as training capacity. S/he will be able to support programmatic objectives with timely and meaningful financial information, have a demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities. An impeccable professional standard of finance and procurement ethics and the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The Finance Director must be willing to travel regularly to Mercy Corps field offices and project sites. The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments and make effective written and verbal communication a priority in all situations. LIVING CONDITIONS: The Finance Director is based in Juba, South Sudan. The location is unaccompanied and insecure. Housing is group accommodation with limited freedom of movement beyond the house/office. There is limited access to medical services. This position requires 20% of travel by air and road to field offices in insecure environments. Mercy Corps Team members represent the agency both during and outside of work hours when deployed in a field posting or on a visit/TDY to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MCs policies, procedures, and values at all times and in all in-country venues. How to apply: Please apply directly at: mercycorps.silkroad/epostings/submit.cfm?fuseaction=app.dspjo... …………………………………………………………………………………………………………………………………………… Finance and Grants Manager JOB from World Relief Closing date: 31 Oct 2014 • • 1 4 googleplus0 0 reddit0 0 Job Title: Finance and Grants Manager Reports To: Country Director Work Location: Juba, South Sudan GENERAL FUNCTION: To design and manage all accounting systems of the World Relief South Sudan Program ensuring that all financial transactions are fully accounted for. The Finance Manager will carry out his/her responsibilities as part of a multi-sectoral team. This position requires a highly organized professional who possesses knowledge of administration, accounting, human resources, finance functions and various other responsibilities as they specifically relate to the operation of a relief and development program. While the Finance and Grants Manager reports directly to the South Sudan Country Director, he/she is required to maintain a strong relationship with the Home Office considering a dual or dotted-line reporting structure to the HO finance team. SPECIFIC JOB DUTIES: • Provide technical supervision, oversight and training to all finance staff, including those of partner organizations and World Relief sub-offices. • Review accounting systems, practices and reports of WR partners to ensure compliance with accounting standards, donor intent, and grant agreements. • Facilitate external audit on an annual basis in addition to continuous preparation throughout the fiscal year. • Oversee the protection of WR’s country assets through the enforcement of internal control policies and procedures. • Assists in the development of grant budgets and proposals ensuring that internal cost allocation and other relevant policies are met with each submission. • Reviews and maintains all grant documentation and reporting both locally and in the World Relief ERP system in conjunction with the HO Grants Management department. • Maintain current knowledge of local government requirements related to financial matters ensuring compliance with tax regulations and other legal requirements. • Serve as the principal liaison with World Relief Home Office on all finance, accounting, grant, budget management, and cash management matters. • Develop and maintain, in conjunction with the World Relief Home Office, relevant policies and procedures for various financial, HR, and operational functions. • Prepare all donor financial reports in respect to accounting, legal and contractual requirements and ensures the review of such reports by the Field and Program Directors prior to submission. • Stay abreast of various grant regulations and requirements, tracking and monitoring changes and interpretations of US Federal, UN, and national grant regulations. • Develop, schedule and perform or supervise the completion of internal control audits and initiate necessary actions to correct control weaknesses. • Supervise all bank relations and bank account activities. • Oversee the timely preparation review and approval of all monthly bank account and cash reconciliations. • Perform payroll functions for all local staff employees. • Ensure all sector heads are familiar with HR policies and know how to implement them. • Assist HR and sector heads in hiring processes such as interviewing, documentation, completion and follow-up. • Perform other duties and tasks as assigned by the South Sudan Country Director. KNOWLEDGE, SKILLS & ABILITIES: • Bachelor’s degree in Finance, Accounting, Business Administration or a suitable field, Master’s degree or recognized professional certification such as CPA, preferred. • Computer literate, with experience in MS Office package and proficiency in Microsoft Excel. • Experience in managing US Government funding as well as other international (UN, EU, etc.) public grants. • Ability to manage budgets, financial accountability procedures, logistics, and commodity tracking. • Highly organized with the ability to manage multiple facets of the organization at once. • Experience working on HR management issues, administration of collective bargaining issues or Finance Manager in a union environment. • Prior multi-cultural team leadership experience, independent thinker and self-starter. • Excellent written and verbal English communication skills. • Previous employment with a not for profit organization that receives funding from multiple sources, preferably in an international context. WORK ENVIRONMENT: • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • This position is based in South Sudan, with Juba as the principle center of operations. Travel to and from the other field offices (sub-offices) will be required periodically. • Operating environment is volatile, with security restrictions in force. • Working hours will be structured in light of the prevailing emergency situation being addressed, and may be unsociable at times. How to apply: To apply please visit: worldrelief.org/career-opportunities ……………………………………………………………………………………………………………………………………………. Assistant Area Coordinator JOB from GOAL Closing date: 31 Oct 2014 • • 0 0 googleplus1 0 reddit0 0 Description GOAL has been working in Sudan since 1985. Initially GOAL’s activities in Southern Sudan took the form of short term emergency interventions, but 1998, with the opening of a permanent base in Twic County, Warrap State, saw a move to longer term interventions. GOAL South Sudan currently operates programmes in Warrap, Upper Nile, and the Abyei Administrative Area. GOAL South Sudan’s interventions have expanded in recent years to include a more integrated Primary Health Care approach, including, curative primary health care, based on the management of primary health clinics; preventative health care including HIV/AIDS messaging, malaria control and hygiene promotion; nutrition and food security, water and sanitation engineering and clinic construction/rehabilitation. In response to the on-going humanitarian crisis in South Sudan GOAL has set up an emergency response programme in Upper Nile State. The current programme is concentrated in the 6 counties of Baliet, Akoka, Melut, Maiwut, Ulang and Longochuk and was started as a response to the influx of Internally Displaced People (IDPs) from this area following significant fighting in the region in the first few months of this year. GOAL is currently implementing an emergency health programme which provides community health, nutrition, curative care, and water and sanitation support to conflict affected populations in Upper Nile State. This role is likely to be roving between Ulang, Maiwut and Longochuk, but may also cover other areas depending on security. General Description of the Role: The role is a surge support for the Area Coordinators in Upper Nile. It allows for incremental management, at times when security and programmes require it. The AAC should have a good top-level knowledge and understanding of all activities in their locations, in particular they should be aware of the constraints faced by their team and be actively working with their teams to manage these constraints and trouble shoot problems as they arise. The AAC may also be asked to cover for the AC from time to time. Overall Objectives of the position: The AAC is responsible for ensuring implementation of activities in programme sites; this responsibility covers the operational/support functions (Security, Human Resources, Logistics, Finance and Admin) and direct programme activities and includes coordination, programme planning and overseeing the day-to-day operations of senior field staff. To ensure good management of GOAL’s programme activities in the geographical location, the AAC is responsible for ensuring that the programmes receive the maximum possible level of support from the Operational/Support functions. This will involve ensuring: 1. Proper planning by the programme departments to ensure programme implementation is in accordance with the donor proposals 2. The start-up of programme activities in these hard to reach areas 3. Good, timely coordination between the different programme departments and Operational/Support functions 4. An understanding by all parties of the constraints faced by other departments 5. The efficient performance of the Operational/Support functions Key Duties • Coordination and programme planning of the GOAL teams • Oversee day-to-day operations and ensure the smooth running of a site, providing surge support and gap fill across the Operational/Support functions • Coordination with the Government, UN and NGOs • Support the Area Coordinating in monitoring security trends and security management arrangements so as to ensure the safety and security of the staff in the area of operation • Oversee HR issues in the project and provide support to HR department • Oversee finance issues in the project and provide support to Finance department • Oversee Logistics issues in the project and provide support to Logistics department • Oversee Construction issues in the project and provide support to construction department • External coordination to ensure GOAL’s position is understood and protected • Implement other tasks as identified by the AC for Maiwut or Ulang External Coordination Relationships with open dialogue and mutual respect should be nurtured with all stakeholders. Meetings should include updates on the planned program direction, and understanding the concerns and promoting ownership of the program by the various stakeholders. • Liaise with partners at state and county level; attend all appropriate co-ordination meetings and share information regarding projects and security where relevant • Ensure good relations with local authorities, community leaders and beneficiary representatives, including but not limited to Commissioners and government officials, ensuring that GOAL remains impartial • Liaise with Ministry of Health, at County level on the management of the PHC services • Accompany donor representatives and other official visitors, when requested to by the GOAL Country Director, and provide information as required Security The AC is the Security Focal Point for their programme site, and thus bear primary responsibility for the safety of their team and ensuring that the team are at all times in a position to respond to a security incident. However, when the AC is not present in a location this would fall to the AAC. Overseeing Security in the programme site, including: • Implementing GOAL’s Security Guidelines and Procedures • Ensure all office and accommodation meet basic security standards, including fire prevention, lockdown and evacuation procedures • Conducting regular reviews of the site specific security guidelines, including rigorous contextual analysis • Ensure that all staff are familiar with GOAL’s Security Guidelines and with the GOAL evacuation plan. • Provide a security briefing to all new staff and visitors. • Monitor the security situation and provide regular informant to the CD/Security Officer of any incidents, changes or adverse conditions affecting staff safety or project operations in the region. • Regular dialogue with the Commissioners and Payam administrators about the current and expected security situation including developments, identified threats and potential concerns Programmes • The AAC should help ensure that all infrastructure is in place to allow the programmes to operate successfully, and work with the programme teams to ensure that there is appropriate coordination • Monitor and audit payments made for trainings and for distributions Construction Overseeing Construction issues in the programme site, to ensure all construction projects are executed in a safe and cost effective manner including: • Site visits to all on-going and completed construction projects • Ensuring all construction works are within budget and according to regulations • Coordinating with the AC on issues related to Construction Logistical Overseeing the Logistical department in the programme site, to ensure all logistical requirements are provided in a timely and cost effective manner including: • On a day to day basis working with the logistics manager, and when there is no AC present managing this department • Working with the logistics manager to ensure that GOAL’s logistical procedures are adhered to at all times, reporting any breaches to the Logistics Coordinator/Assistant Country Director – Systems • Ensuring that the Logistics Office provides the required support to programmes Personnel Overseeing HR issues in the programme site, including: • Implementation of GOAL’s South Sudan HR Manual • Working with AC and HR department to ensure all new hires are properly authorized and employment contracts issued • Review of monthly payroll where no AC is present • On a random basis accompany the staff member paying salaries • Coordinating with the HR Coordinator on issues related to HR • Ensuring GOAL’s HIV/AIDS workplace policy is implemented • Ensuring that the HR office provides the required support to programmes • Ensure implementation of staff appraisals • Ensure that the day to day living and working conditions in their sites is of an acceptable standard or that plans are in place and being implemented to bring the location up to the required standard Financial Overseeing the Finance department in the programme site when no AC is present, including: • On a day to day basis managing the cash books • Ensure that GOAL’s Financial Guidelines are adhered to at all times, reporting any breaches to the Financial Controller/CD • Monthly review of spending and forecasting • Weekly cash counts • Review of Cash book for reasonability of expenditure • Review of financial paper work to ensure all transactions are properly authorized and that all the requited supporting documentation is on file Requirements • At least 1 years work experience at field coordination position • Experience in volatile security environment • Experience in programme management • Good interpersonal and motivational skills • Flexible/motivated • Experience liaising with governmental / local authorities and other NGO’s • Experience in managing staff safety and security requirements and good analytical skills of political and security situations • Strong theoretical understanding, and significant practical experience, of Humanitarian Logistics, HR, Finance, and Administration How to apply: candidatemanager.net/cm/Micro/JobDetails.aspx?&mid=YGTYD&sid=...
Posted on: Tue, 21 Oct 2014 07:37:46 +0000
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