Dear Arima Youths As you know Isaac Smith Memorial Presbyterian Youths we must have elections this year. We have about 15 plus active members who can nominate who they wish to fill the following positions: Post to consider: President Vice President Secretary Assistant Secretary Treasurer Assistant Treasurer Please give the above serious consideration as elections will be held March 2014. You can discuss it among yourselves. DUTIES OF THE OFFICERS - synopsis The President shall, among other things, preside over all the meetings of the YOUTH GROUP and shall act as the principal representative. The President or elected chair shall declare the opening and closing of all meetings direct any discussions and accord the right to speak, put questions to a vote and announce decisions. The President shall conduct the meetings of the GROUP in accordance with best practice protocol, Presbyterian Church doctrines, BOYA and Local Board guidelines. The Vice-President shall assist the President in carrying out the functions of that office and shall perform the duties and exercise the powers of the President during the absences of the President. The Secretary shall assist the President in carrying out the functions of that office and shall keep Minutes and records of all meetings of the GROUP and handle correspondence addressed to the GROUP. The Secretary shall be responsible for giving appropriate notice of all meetings and the distribution of nomination forms or circulars etc. Copies of the approved minutes of all meetings shall be held by the Secretary and be available for reference upon request. The Assistant Secretary shall assist the Secretary in carrying out the functions of that office and shall perform the duties and exercise the powers of the President during the absences of the Secretary. The Treasurer shall be custodian of the funds of the GROUP and shall manage the GROUP bank account/accounts, collect and disburse all monies on behalf of the GROUP and shall be responsible for keeping accurate financial records, presenting a monthly financial report at GROUP meetings, recommending management of the funds of the GROUP and submitting audited financial reports at the annual Congregational Meeting. The Assistant Treasurer shall assist the Treasurer in carrying out the functions of that office and shall perform the duties and exercise the powers of the President during the absences of the Treasurer. Kelvin Sookhansingh
Posted on: Sat, 25 Jan 2014 11:01:22 +0000
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