UNDP JOBS Procurement Officer UNDP provides equal opportunity to all qualified female & male including the physically challenged candidates. Industry: N.G.O./Social ServicesCategory:Rule of LawTotal Position:1Job Type: Service Contract (SC)Department:UNDP Job Location: Islamabad Gender:UNDP provides equal opportunity to all qualified female & male including the physically challenged candidates.Minimum Education: MastersDegree Title:Master degree or equivalent in business administration, public administration, finance, economics, or related field.Career Level:SB-4/1Minimum Experience:1 Year(Minimum of one year relevant experience in procurement management preferably with a UN organization)Work Permit:PakistanApply By:Oct 9, 2014Posted On:Oct 2, 2014Job Description Background and Job Description The Rule of Law Programme aims to promote an enabling environment which will deepen the ongoing efforts to secure peace and stabilization. Under this project assistance will be provided for institutional development and capacity building to the Rule of Law institutions to ensure effective security services and speedy provision of justice services. The project will also work with the informal justice institutions so that dispute resolution is trusted, affordable, accessible, and viewed as fair by the local communities. In doing so, UNDP will engage with key stakeholders in Khyber Pakhtunkhwa (KP) including the Judiciary, Police, Local Government, prosecution, bar associations, jirgas, CSOs and ongoing (justice) initiatives, including ongoing UNDP programmes and projects. The activities and outputs under the project will enhance confidence and trust of the local communities into the Rule of Law institutions and result in improved law enforcement, speedy justice, including that of informal justice system. The project will help create forums for dialogue and develop a strategy for harmonization between communities, formal and informal Rule of Law institutions. Under the guidance of the Programme Manager, the Procurement Officer will provide high quality professional procurement expertise to manage project operations according to UNDP rules and procedures: 1. Ensuring elaboration and implementation of operational strategies focusing on achievement of the following results: Full compliance of procurement activities with UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper functioning of a client-oriented procurement management system. Elaboration/establishment of internal Standard Operating Procedures (SOPs) in procurement within the PMU. Analysis of requirements and synthesis of proposals for cost saving and reduction strategies. Synthesis of proposals and implementation of contract strategy in the PMU including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment. Implementation of the strategic procurement in the PMU including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement. 2. Managing and guiding procurement processes for the PMU focusing on achievement of the following results: Timely and duly preparation of the procurement plan for the Project and monitoring of its implementation. Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation. Review and certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP). Management of procurement contracts. Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems. 3. Ensuring implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results: Development of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms. Effective and efficient use of the e-procurement module. 4. Supporting the implementation of project activities focusing on achievement of the following results: Close collaboration with other team members to ensure delivery of services and goods that meet requirements and responsiveness to changing circumstances. Weekly updates on the status of procurement and contractual agreements. Timely identification of potential bottlenecks and issues Minimum Education and Experience Master degree or equivalent in business administration, public administration, finance, economics, or related field. A minimum of one year relevant experience in procurement management preferably with a UN organization. Excellent management and IT/computer skills are essential. The candidate should have ability to meet deadlines and work accurately. Experience using UNDP management software will be an added advantage. Competencies and Skills Required Core Competencies Demonstrating/safeguarding ethics and integrity Demonstrate corporate knowledge and sound judgment Self-development, initiative-taking Acting as a team player and facilitating team work Facilitating and encouraging open communication in the team, communicating effectively Creating synergies through self-control Managing conflict Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member. Informed and transparent decision making Skills and Experience Required Demonstrated experience in procurement in a large private, public sector or international organization. Proven ability to perform to the highest levels of integrity and honesty. Excellent organizational skills and ability to prioritize and meet deadlines. Highly developed inter personal, communication and negotiation skills. Good written skills. Good computer skills. Attention to detail. Ability to work effectively as part of a team. Languages: Fluency in English and Urdu. UNDP provides the Equal Opportunity for all equally qualified male & female including the physically challenged candidates, female candidates are particularly encouraged to apply’’ (local and internal VA) “United Nations Development Programme (UNDP) does not charge fee at any stage of the recruitment process including application, interviews, selection or induction etc. Moreover, UNDP does not concern itself with any information on the applicants’ bank accounts.”
Posted on: Sun, 05 Oct 2014 05:13:58 +0000
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