INDEPENDENT ELECTORAL COMMISSION Assistant Project Coordinator (APC) Eastern Cape (2) Closing Date: 30 August 2013 ASSISTANT PROJECT COORDINATOR (APC) - Fixed term contract Post (Inclusive remuneration package of R10, 320 per month) EASTERN CAPE MUNICIPALITY DISTRICT POSITIONS AVAILABLE EC157 - King Sabata Dalindyebo [Umtata] DC15 - O R Tambo [Transkei DC] 1 * Use the EC code (highlighted in red, e.g. EC101 ) as the reference number in your application Job Purpose:To contribute towards strengthening electoral democracy processes by assisting in coordinating the projects and programs of the Electoral Commission at the Municipal level. Duties Main responsibilities of the job: Confirming of voting stations/registration points; Electoral staff recruitment and training; Voter education; Democracy development; Registration planning and logistics Registration logistics; Conducting of registration of voters; Election planning; Election logistics; Conducting of elections; Counting arrangements; Counting logistics; Election results; Post-election activities; roll-back, debriefing and reports Equipment and storage logistics; Maintaining of the voters’ roll; Voter education and democracy development; Electoral staff supervision; Post-election arrangements; Any other duties delegated from time to time. Confirming of voting stations/registration points; Relevant experience: Basic Project management skills (advantageous); Basic Computer literacy skills ; Communication skills; Office Administration; Minute taking; Understanding the legal framework (advantageous); Ability to work under pressure; Team co-ordination; Ability to meet deadlines. Basic Project management skills (advantageous); Requirements: A Tertiary qualification or alternatively Matric/N3 plus at least 3 years relevant working experience (i.e. administrative and/or project management) and a valid driver’s license. Prior electoral experience will be an added advantage. The above position is on a fixed term contract basis, expiring on 30 June 2014. How to Apply Applications for Vacant Posts in Eastern Cape Mr P Tshefu Fax: 086 6748 775 Email: [email protected] Closing date for all applications: 30 August 2013. Please take note that no applications received after the advertised closing date will be considered. "Applicants who have not been contacted by 30 October 2013 must consider their applications as not being successful". Please note Applicants for the above position/s should not have a high party political profile. Successful candidates will be required to enter into performance contracts. Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). All applications must include: a covering letter that clearly indicates the relevant reference number of the post and your employee number (permanent employees) as it appears on your salary advice; a recent, updated comprehensive curriculum vitae; and certified copies of all qualification documents and identity documents. Failure to attach the relevant reference number and to submit the requested documents will result in the application not being considered. Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof. All appointments are subject to a probation period of twelve months. The Electoral Commission will only correspond with short-listed candidates. The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery. Assistant Project Coordinator (APC) 3 fixed term posts - Free State Province Closing Date: 30 August 2013 ASSISTANT PROJECT COORDINATOR (APC) (Inclusive remuneration package of R10, 320 per month) [Refer to attached spreadsheet for referenced placement of posts] FREE STATE MUNICIPALITY DISTRICT TOTAL NUMBER OF POSITIONS AVAILABLE FS162 – Kopanong [Trompsburg] DC16 - Xhariep 1 FS184 – Matjhabeng [Welkom] DC18 - Lejweleputswa 1 FS203 - Ngwathe [Parys] DC20 - Fezile Dabi [Northern Free State] 1 TOTAL 3 * Use the FS code (highlighted in red, e.g. FS161) as the reference number in your application Job Purpose To contribute towards strengthening electoral democracy processes by assisting in coordinating the projects and programs of the Electoral Commission at the Municipal level. Duties Main responsibilities of the job: Confirming of voting stations/registration points; Electoral staff recruitment and training; Voter education; Democracy development; Registration planning and logistics; Registration logistics; Conducting of registration of voters; Election planning; Election logistics; Conducting of elections; Counting arrangements; Counting logistics; Election results; Post-election activities; roll-back, debriefing and reports; Equipment and storage logistics; Maintaining of the voters’ roll; Voter education and democracy development; Electoral staff supervision; Post-election arrangements; Any other duties delegated from time to time. Confirming of voting stations/registration points; Requirements A Tertiary qualification or alternatively Matric/N3 plus at least 3 years relevant working experience (i.e. administrative and/or project management) and a valid driver’s license. Prior electoral experience will be an added advantage. Relevant experience: Basic Project management skills (advantageous); Basic Computer literacy skills; Communication skills; Office Administration; Minute taking; Understanding the legal framework (advantageous); Ability to work under pressure; Team co-ordination; Ability to meet deadlines. The above position is on a fixed term contract basis, expiring on 30 June 2014. How to Apply Applications for Vacant Posts in Free State Mr S Kgaile Fax: 086 2702 664 Email: [email protected] Closing date for all applications: 30 August 2013. Please take note that no applications received after the advertised closing date will be considered. "Applicants who have not been contacted by 31 October 2013 must consider their applications as not being successful". Please note Applicants for the above position/s should not have a high party political profile. Successful candidates will be required to enter into performance contracts. Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). All applications must include: a covering letter that clearly indicates the relevant reference number of the post and your employee number (permanent employees) as it appears on your salary advice; a recent, updated comprehensive curriculum vitae; and certified copies of all qualification documents and identity documents. Failure to attach the relevant reference number and to submit the requested documents will result in the application not being considered. Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof. All appointments are subject to a probation period of twelve months. The Electoral Commission will only correspond with short-listed candidates. The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery. Senior Administrative Clerk (Gauteng) Closing Date: 30 August 2013 Senior Administrative Clerk (An inclusive remuneration package of R 163,188 per annum) Johannesburg Metro – Gauteng The purpose of the position is to render an administrative support service to the Regional Office. Duties General administrative support services: Record, organise, store, capture and retrieve correspondence and data (line function); Update registers and statistics; Handle routine enquiries; Make photocopies and receive or send facsimiles; Distribute documents/packages to various stakeholders as required; Keep and maintain the filing system for the office; Type basic letters and/or other correspondence when required; Keep and maintain the incoming and outgoing register of the component; Manage pool vehicle administration in the district; Coordinate logistics of meetings. Supply chain clerical support service: Liaise with internal and external stakeholders in relation to procurement of goods and services; Obtain quotations and follow up on submission of invoices; Complete procurement forms for the purchasing of standard office goods; Stock control of office stationery; Keep and maintain the asset register of the district; Coordinate submission of assets; Submit quarterly reports. Personnel administration clerical support services: Maintain a leave register for the district; Keep and maintain personnel records of the district; Keep and maintain the attendance register of the district; Coordinate travel and accommodation. Financial administration support service: Capture and update expenditure in the district; Check correctness of subsistence and travel claims of employees and submit to Regional Supervisor for approval; Handle telephone, rental accounts and petty cash for the component; Submit regular reports. Requirements: The successful candidate must be in possession of a Matric/N3 plus 3 years relevant working experience; Knowledge and understanding of the legislative framework of the Electoral Commission and election related matters will be advantageous; Knowledge of clerical duties, practices as well as the ability to capture data, knowledge of working procedures in terms of the working environment; Compute and collecting statistics; Office administration Minute taking; Consolidation of reports; Good verbal and written communication skills; Good organizing skills and computer literacy; The successful candidate must have a valid driver’s license and must be prepared to travel extensively in the relevant district. How to Apply Suitably qualified candidates must forward applications to: Applications for Vacant Posts in Gauteng Mr AK Molefe Fax: 086 661 6653 Email: [email protected] Closing date for all applications: 30 August 2013.Please take note that no applications received after the advertised closing date will be considered. "Applicants who have not been contacted by 31 October 2013 must consider their applications as not being successful". Please note Applicants for the above position/s should not have a high party political profile. Successful candidates will be required to enter into performance contracts. Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). All applications must include: a covering letter that clearly indicates the relevant reference number of the post and your employee number (permanent employees) as it appears on your salary advice; a recent, updated comprehensive curriculum vitae; and certified copies of all qualification documents and identity documents. Failure to attach the relevant reference number and to submit the requested documents will result in the application not being considered. Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof. All appointments are subject to a probation period of twelve months. The Electoral Commission will only correspond with short-listed candidates. The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery. Electoral Project Coordinator (EPC) Free State Closing Date: 09 September 2013 ELECTORAL PROJECT COORDINATOR (Level of Administrative Officer) Free State: Setsoto (FS191) [Ref: PO – 0312] (An inclusive remuneration package of R 270, 498 per annum) The purpose of the position is to conduct and carryout electoral project duties on municipal level in accordance with prescribed IEC guidelines, as directed by the Provincial Electoral Office (PEO). This position reports to the office/regional supervisor. Duties: General office administration: Answer telephones; Respond to queries of the public; File documentation; Type correspondence, reports and minutes; Arrange meetings and workshops; Make copies and fax; Data capturing on the relevant IEC systems; Arrange for courier of documents; Financial office administration: Provide basic information relating to budget processes; Obtain quotes for procurement on local level; Raise requisitions for procurement on local level via SAP; Inform successful vendors and supply them with orders; Receive goods procured; Respond to financial queries. Project duties: Inspect voting stations and voting districts on local level when the need for replacement of existing facilities arise; Identify potential voting stations sites; Recruit electoral staff; Attend to local logistical arrangements in support of electoral staff training; Carry out logistical tasks in respect of electoral material on local level during registration and election periods; Carry out tasks in support of voter registration and voting activities on local level; Conduct training on local level; Conduct civic and voter education, training and outreach activities, as well as other election related duties; Provide draft reports relating to project activities; Deal with correspondence relating to projects; Take minutes of meetings and attend meetings, workshops and training sessions. Requirement The successful candidate must be in possession of a Matric/N3 plus a tertiary or equivalent qualification, with at least 2 years relevant working experience; Knowledge of the Electoral Commission and election related matters will be advantageous; Office administration skills; Good verbal and written communication skills; Good organizing skills and basic computer literacy; Project management experience will be advantageous; The successful candidate must have a valid driver’s license and must be prepared to travel extensively in the relevant municipality. How to Apply Suitably qualified candidates must forward applications to: Mr S Kgaile Fax: 086 2702 664 Email: [email protected] Closing date for all applications: 09 September 2013. Please take note that no applications received after the advertised closing date will be considered. "Applicants who have not been contacted by 30 November 2013 must consider their applications as not being successful". Please note Applicants for the above position/s should not have a high party political profile. Successful candidates will be required to enter into performance contracts. Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). All applications must include: a covering letter that clearly indicates the relevant reference number of the post and your employee number (permanent employees) as it appears on your salary advice; a recent, updated comprehensive curriculum vitae; and certified copies of all qualification documents and identity documents. Failure to attach the relevant reference number and to submit the requested documents will result in the application not being considered. Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof. All appointments are subject to a probation period of twelve months. The Electoral Commission will only correspond with short-listed candidates. The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.
Posted on: Tue, 27 Aug 2013 08:15:26 +0000
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